Supervising Legal Clerk I/II

About the Opportunity

THE POSITION

Under general direction of Records Management, incumbents handle the more complex clerical assignments, as well as plan, organize, train and supervise the work of clerical employees and provide administrative staff assistance when needed. The placement will include responsibility over staff involved in the processing of legal and controlled documents in compliance with department and California DOJ policies. Employees are subject to overtime, shift, weekend, standby, holiday and call-back assignments. Incumbents may be asked to work at any of the following locations; main Sheriff’s Office, four contract cities, Civil Division, Coroner's Office and other specialty assignments, as needed.

Supervising Legal Clerks assigned to the Records Division oversee and process time sensitive reports, citations and documents allowing the judicial system to process criminals swiftly. The Records Division maintains the Department of Justice Teletype system by entering/updating stolen vehicles, restraining orders property,and wanted persons based on crime reports taken by field personnel and various CLETS (California Law Enforcement Telecommunications System) related information. They support the technical function of patrol operations and play a critical role in the criminal justice system.

Supervising Legal Clerks who are assigned to work swing shift will receive shift differential pay of five percent (5%) in addition to their regular salary and those assigned to work graveyard shift will receive shift differential pay of seven-and-one-half percent (7.5%) in addition to their regular salary.

Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Mid-Management/Supervisory bargaining unit for labor relations purposes.

Individuals who are in a full-time classified position are required to serve a twelve-month probationary period, which may be extended an additional six months for a total of eighteen months.

Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).

The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.

Typical Tasks

• Plan, assign, review and evaluate the work of employees;
• Administer personnel transactions and functions for the assigned unit, maintain unit personnel files and other records;
• Recommend and implement informal and formal disciplinary actions;
• Assist higher-level managers in defining problems, recommending solutions, and establishing procedures for problem areas;
• Develop and revise functional training material and conduct training courses;
• Assist with the development and revision of policies and procedures pertaining to records;
• Understand, efficiently use, and train subordinate staff how to use the various computerized police systems;
• Research, compile, and analyze data for special projects, and collect and assemble data and background material for a variety of reports;
• Appear in Court and testify when required;
• Test and evaluate records management software and software updates;
• Administer computer system security for the Sheriff's Office;
• Merge and separate persons in the records management system to ensure local criminal histories are accurately maintained;
• Respond to public records requests, coordinate Discovery for Traffic Court and coordinate the testing of new or updated records management software;
• Monitor the work of Clerical staff and be available for complex bookings, releases and court paperwork when they arise;
• Assist with oversight of any DOJ audits;
• Monitor CLETS logs;
• Provide exceptional customer service to those contacted in the course of work; and
• Other related duties may be assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)

SKILLS/ABILITY

• Read, understand, and apply relevant County, State and Federal statutes, rules, ordinances, codes, regulations, administrative orders, and other governing regulations;
• Establish and maintain cooperative working relationships with law enforcement and court officers, employees, advocates, and the public;
• Compile and maintain complex and extensive records;
• Plan, organize, and supervise the work of assigned staff; provide training and assistance to others;
• Prepare, maintain and update a variety of records and reports, including financial and statistical records;
• Assist with budget preparation and expenditure controls;
• Assess and prioritize multiple tasks, projects and demands;
• Maintain composure, and work effectively under stressful conditions with changing priorities;
• Work independently and as a team member;
• Interact with people of different social, economic, and ethnic backgrounds;
• Follow and effectively communicate verbal and written instruction;
• Identify and utilize justice system resources and services;
• Examine documents for completeness, sufficiency, and conformity;
• Coordinate activities with a variety of personnel and agencies;
• Understand, interpret, apply, read and explain relevant legal codes, laws, rules, regulations and procedures;
• Keep current with changes in laws and procedures; and
• Interact in a calm, courteous and professional manner when dealing with the public and when responding to a variety of public inquiries including hostile or irate individuals.

KNOWLEDGE

• Federal, State, and County laws, and department written directives;
• Principles of record keeping, case files and criminal records management;
• Sheriff's Department policies, procedures and functions;
• California criminal justice and court systems, procedures and protocols;
• Legal and law enforcement terminology, and court processes and procedures;
• Personal computers and utilizing a variety of software applications;
• Supervisory and principles, practices and methods;
• California Law Enforcement Telecommunications System (CLETS) and the National Law Enforcement Telecommunications System (NLETS);
• Correct spelling, grammar and punctuation;
• Personnel leadership and performance evaluation techniques; and
• Labor agreements and their application.

We recognize your time is valuable, please only apply if you meet the following required qualifications.

EDUCATION/EXPERIENCE
Supervising Legal Clerk I:

• Four (4) years of Legal Clerical/Secretarial experience of which two (2) years must be in a lead/supervisory capacity.

Supervising Legal Clerk II:

• Five (5) years of Legal Clerical/Secretarial experience of which three (3) years must be in a lead/supervisory capacity; OR
• One (1) year of experience as a Supervising Legal Clerk I.

Application and Selection Procedures

APPLICATION PROCEDURES/FINAL FILING DATE
Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.

Resumes will not be accepted in lieu of a completed application.

Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.

EXAMINATION PROCESS
Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.

TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: August 18, 2025 at 5 p.m.
Oral Examination: TBD

Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County .

GENERAL INFORMATION
Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.

Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.

Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org

Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.

Benefits associated with this position can be found at Benefits Summary.

Closing Date/Time: 8/18/2025 5:00 PM Pacific

• 

• Stanislaus County

• (209) 525-6341

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