City of Costa Mesa, CA
Costa Mesa, CA, United States
This job posting was last updated on February 18, 2021. The City of Costa Mesa invites applications for the following current vacancies: Senior Management Analyst (Confidential) 1 Full-time Vacancy - Office of the City Manager (Confidential Designation) - General Administration 1 Full-time Vacancy - Finance Department (Confidential Designation) 1 Full-time Vacancy - Office of the City Manager (Confidential Designation) - Chief of Staff to the Mayor and City Council - This vacancy has been filled. Management Analyst/Management Aide (may be filled at either the Analyst or Aide level) 1 Full-time Vacancy - O ffice of the City Manager (Confidential Designation) - General Administration 1 Full-time Vacancy - Office of the City Manager (Confidential Designation) - City Council Aide 1 Full-time Vacancy - Parks and Community Services Department - This vacancy has been filled. 2 Part-time Vacancies - Office of the City Manager (Confidential Designation) - City Council Aides - These vacancies are no longer available. 1 Part-time Vacancy - Office of the City Manager (Confidential Designation) - General Administration - This vacancy is no longer available. Salary Ranges: Senior Management Analyst (Confidential) Current: $5,959 - $7,986 per month ($34.38 - $46.07 per hour) Effective July 2021: $6,570 - $8,804 per month ($37.90 - $50.79 per hour) Senior Management Analyst Current: $5,870 - $7,868 per month ($33.87 - $45.39 per hour) Effective July 2021: $6,472 - $8,674 per month ($37.34 - $50.04 per hour) Management Analyst (Confidential) Current: $5,675 - $7,606 per month ($32.74 - $43.88 per hour) Effective July 2021: $6,257 - $8,385 per month ($36.10 - $48.38 per hour) Management Analyst Current: $5,590 -$7,493 per month ($32.25 - $43.23 per hour) Effective July 2021: $6,164 - $8,261 per month ($35.56 - $47.66) Management Aide (Confidential) Current: $4,934 - $6,613 per month ($28.47 - $38.15 per hour) Effective July 2021: $5,440 - $7,291 per month ($31.38 - $42.06 per hour) Management Aide Current: $4,863 - $6,516 per month ($28.06 - $37.59 per hour) Effective July 2021: $5,361 - $7,184 per month ($30.93 - $41.45 per hour) * Effective July 2022: 2% Salary Increase will be applied *Due to recent budget reductions, employees in these classifications are required to furlough 104 hours between June 21, 2020 and June 18, 2021. New employees will have their required furlough hours prorated based on hire date. Confidential Designation: An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to or may prepare confidential materials and/or information and/or recommendations on behalf of the City in matters relating to employer-employee relations. CLASS CHARACTERISTICS: Senior Management Analyst (Confidential) Under general supervision, provides advanced professional, technical, administrative, and analytical assistance in conducting a variety of comprehensive analyses and coordinating municipal policies, procedures and services in the City Manager/City Council and Finance departments. Management Analyst/Management Aide (Confidential) Under general supervision, provides professional, technical, administrative, and analytical assistance in conducting a variety of comprehensive analyses and coordinating municipal policies, procedures and services in the City Manager/City Council and Finance departments. Management Analyst/Management Aide Under general supervision, provides professional, technical, administrative, and analytical assistance in conducting a variety of comprehensive analyses and coordinating municipal policies, procedures and services in various City departments. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until current positions are filled and may close without prior notice, therefore prompt application is encouraged. The next application review date is January 25, 2021. Candidates are required to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application , do not include "see attached resume" in your responses, as they will not be accepted or reviewed in the application process. A detailed resume is also required, this can be uploaded into the " Attachments " section of the online application. Applications may be rejected if incomplete. Based upon the information presented, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application materials review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Closing Date/Time:
Apr 05, 2021
Full Time
This job posting was last updated on February 18, 2021. The City of Costa Mesa invites applications for the following current vacancies: Senior Management Analyst (Confidential) 1 Full-time Vacancy - Office of the City Manager (Confidential Designation) - General Administration 1 Full-time Vacancy - Finance Department (Confidential Designation) 1 Full-time Vacancy - Office of the City Manager (Confidential Designation) - Chief of Staff to the Mayor and City Council - This vacancy has been filled. Management Analyst/Management Aide (may be filled at either the Analyst or Aide level) 1 Full-time Vacancy - O ffice of the City Manager (Confidential Designation) - General Administration 1 Full-time Vacancy - Office of the City Manager (Confidential Designation) - City Council Aide 1 Full-time Vacancy - Parks and Community Services Department - This vacancy has been filled. 2 Part-time Vacancies - Office of the City Manager (Confidential Designation) - City Council Aides - These vacancies are no longer available. 1 Part-time Vacancy - Office of the City Manager (Confidential Designation) - General Administration - This vacancy is no longer available. Salary Ranges: Senior Management Analyst (Confidential) Current: $5,959 - $7,986 per month ($34.38 - $46.07 per hour) Effective July 2021: $6,570 - $8,804 per month ($37.90 - $50.79 per hour) Senior Management Analyst Current: $5,870 - $7,868 per month ($33.87 - $45.39 per hour) Effective July 2021: $6,472 - $8,674 per month ($37.34 - $50.04 per hour) Management Analyst (Confidential) Current: $5,675 - $7,606 per month ($32.74 - $43.88 per hour) Effective July 2021: $6,257 - $8,385 per month ($36.10 - $48.38 per hour) Management Analyst Current: $5,590 -$7,493 per month ($32.25 - $43.23 per hour) Effective July 2021: $6,164 - $8,261 per month ($35.56 - $47.66) Management Aide (Confidential) Current: $4,934 - $6,613 per month ($28.47 - $38.15 per hour) Effective July 2021: $5,440 - $7,291 per month ($31.38 - $42.06 per hour) Management Aide Current: $4,863 - $6,516 per month ($28.06 - $37.59 per hour) Effective July 2021: $5,361 - $7,184 per month ($30.93 - $41.45 per hour) * Effective July 2022: 2% Salary Increase will be applied *Due to recent budget reductions, employees in these classifications are required to furlough 104 hours between June 21, 2020 and June 18, 2021. New employees will have their required furlough hours prorated based on hire date. Confidential Designation: An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to or may prepare confidential materials and/or information and/or recommendations on behalf of the City in matters relating to employer-employee relations. CLASS CHARACTERISTICS: Senior Management Analyst (Confidential) Under general supervision, provides advanced professional, technical, administrative, and analytical assistance in conducting a variety of comprehensive analyses and coordinating municipal policies, procedures and services in the City Manager/City Council and Finance departments. Management Analyst/Management Aide (Confidential) Under general supervision, provides professional, technical, administrative, and analytical assistance in conducting a variety of comprehensive analyses and coordinating municipal policies, procedures and services in the City Manager/City Council and Finance departments. Management Analyst/Management Aide Under general supervision, provides professional, technical, administrative, and analytical assistance in conducting a variety of comprehensive analyses and coordinating municipal policies, procedures and services in various City departments. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until current positions are filled and may close without prior notice, therefore prompt application is encouraged. The next application review date is January 25, 2021. Candidates are required to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application , do not include "see attached resume" in your responses, as they will not be accepted or reviewed in the application process. A detailed resume is also required, this can be uploaded into the " Attachments " section of the online application. Applications may be rejected if incomplete. Based upon the information presented, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application materials review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Closing Date/Time:
Description The City of Palo Alto's Community Services Department (CSD) is a high-achieving department dedicated to engaging individuals and families in creating a strong and healthy community through parks, recreation, social services, arts, and sciences. The Department plays a vital role in Palo Alto by managing dozens of community parks; thousands of acres of open space; 40 miles of hiking trails; an award-winning municipal golf course; outstanding classes for adults and kids; a vibrant summer camp program for youth; exceptional public art program; two museums; three theaters; an aquatics program; athletic fields; community centers and much more. The services offered by the Department are highly cherished by the community and are supported by three commissions and five non-profit partners. Ideal Candidate This exciting opportunity to serve as the Senior Management Analyst for the City of Palo Alto will appeal to a candidate who enjoys a challenge and thrives in a dynamic, fast-moving environment. The ideal candidate will manage the Community Services Department's administrative office with a goal of becoming responsible for building, monitoring, and analyzing budgets and all human resource actions and needs of the department. The ideal candidate is an energetic leader who is an excellent writer, is well experienced with municipal budgets and municipal contracting, exercises good judgement and discretion, is highly ethical, and works well with others. Essential Duties Essential duties may include any of the following tasks, knowledge, skills and other characteristics. May supervise staff to include: prioritizing and assigning work; conducting performance evaluations, ensuring staff are trained; and making hiring, termination and disciplinary recommendations. Prepares and oversees the annual department budget submittal. Performs project and policy analysis, which includes: conducting research; determining and raising pertinent issues; summarizing findings; presenting results and administering programs. Manages department level special studies and projects, that are more high level and complex in nature which includes: contract administration; establishing and monitoring timelines; preparing requests for proposals; selecting consultants; ensuring compliance with applicable regulations, specifications, and/or requirements; monitoring project budgets; tracking projects; preparing related reports; and, performing other related duties. Serves as a liaison across departments as well as with employees; represents the City at a variety of meetings, public events, training sessions, on committees, and other related events. Prepares a variety of reports summarizing project, study, and program data; analyzes related data and makes recommendations based on findings. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Education: Bachelor's Degree in a related field. Postgraduate coursework or a Master's Degree is preferred. and; Experience: Five years of professional experience in public or business administration, public affairs, or a related field; or; An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Prior to submitting your application, please indicate you are interested in receiving text alerts on the status of your application. We will be able to text message to you with updates on the status of your application, and if applicable, send interview reminders, alert you to next steps in the process, and more! Closing Date/Time: 4/27/2021 11:59 PM Pacific
Apr 07, 2021
Full Time
Description The City of Palo Alto's Community Services Department (CSD) is a high-achieving department dedicated to engaging individuals and families in creating a strong and healthy community through parks, recreation, social services, arts, and sciences. The Department plays a vital role in Palo Alto by managing dozens of community parks; thousands of acres of open space; 40 miles of hiking trails; an award-winning municipal golf course; outstanding classes for adults and kids; a vibrant summer camp program for youth; exceptional public art program; two museums; three theaters; an aquatics program; athletic fields; community centers and much more. The services offered by the Department are highly cherished by the community and are supported by three commissions and five non-profit partners. Ideal Candidate This exciting opportunity to serve as the Senior Management Analyst for the City of Palo Alto will appeal to a candidate who enjoys a challenge and thrives in a dynamic, fast-moving environment. The ideal candidate will manage the Community Services Department's administrative office with a goal of becoming responsible for building, monitoring, and analyzing budgets and all human resource actions and needs of the department. The ideal candidate is an energetic leader who is an excellent writer, is well experienced with municipal budgets and municipal contracting, exercises good judgement and discretion, is highly ethical, and works well with others. Essential Duties Essential duties may include any of the following tasks, knowledge, skills and other characteristics. May supervise staff to include: prioritizing and assigning work; conducting performance evaluations, ensuring staff are trained; and making hiring, termination and disciplinary recommendations. Prepares and oversees the annual department budget submittal. Performs project and policy analysis, which includes: conducting research; determining and raising pertinent issues; summarizing findings; presenting results and administering programs. Manages department level special studies and projects, that are more high level and complex in nature which includes: contract administration; establishing and monitoring timelines; preparing requests for proposals; selecting consultants; ensuring compliance with applicable regulations, specifications, and/or requirements; monitoring project budgets; tracking projects; preparing related reports; and, performing other related duties. Serves as a liaison across departments as well as with employees; represents the City at a variety of meetings, public events, training sessions, on committees, and other related events. Prepares a variety of reports summarizing project, study, and program data; analyzes related data and makes recommendations based on findings. Minimum Qualifications Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Education: Bachelor's Degree in a related field. Postgraduate coursework or a Master's Degree is preferred. and; Experience: Five years of professional experience in public or business administration, public affairs, or a related field; or; An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Prior to submitting your application, please indicate you are interested in receiving text alerts on the status of your application. We will be able to text message to you with updates on the status of your application, and if applicable, send interview reminders, alert you to next steps in the process, and more! Closing Date/Time: 4/27/2021 11:59 PM Pacific
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-time, Probationary Collective Bargaining Unit: CSUEU Unit 9 Classification Salary Range: $4,693 - $8,489 per month Anticipated Hiring Range: $4,693 - $5,800 per month Recruitment Closing Date: December 21, 2020 *A COVER LETTER IS REQUIRED FOR THIS POSITION* THE DEPARTMENT The College Budget Analyst position is located within the College of Environmental Design (ENV) Dean's office. One of eight academic colleges within the University, ENV offers undergraduate and graduate degrees in Architecture, Landscape Architecture, and Urban and Regional Planning; graduate degrees in Regenerative Studies and Interior Architecture; and undergraduate degrees in Art (Visual Communication Design and Art History). The College also operates the W. Keith and Janet Kellogg University Art Gallery, the Don B. Huntley Art Gallery, the ENV Art Collections and Archives, the Neutra VDL House, an Instructional Services Bureau, an Architecture Fabrication Lab, a Model Shop, and a Print Lab Service Bureau. For further information about ENV, please see env.cpp.edu/ DUTIES AND RESPONSIBILITIES The Senior College Business Analyst is responsible for budget administration, planning, and fund management for the College of Environmental Design. The position projects income and expenditures; prepares periodic status reports, including analysis of current and projected College-wide General Fund budget; prepares as needed budget-related reports and requests; advises the Dean and Associate Dean on the availability of funds for special projects and programs, equipment, recruitment, etc.; recommends and makes adjustments to College and Department Budget allocation as appropriate, advises the Department Chairs on fiscal matters; provides budget-related assistance and guidance to Department Administrative Coordinators and other staff as needed; manages all accounts assigned to the College; oversees staff in posting of expenses and income to individual accounts as needed; reconciles and monitors balances; oversees grant and contract project income and expenditures; and prepares reports as requested for auditing purposes for accounts requiring unique reporting to funders. The incumbent will lead technical responsibility for monitoring Philanthropic Foundation, State, and Foundation budgets and programs; Researches, develops, and prepares necessary budget analysis and documentation for College meetings; briefs the Dean and Associate Dean on emerging budget-related issues. Notifies the Dean and Associate Dean of budget issues requiring immediate as well as long-term resolutions. Forecasts budget expenditures based on historical data and new trends with the goal of keeping the College solvent. Facilitates awarding, notification, and disbursement of internal awards for travel research/scholarly and creative activity as well as any other designated fund categories that emerged. Coordinates with the Office of Research and Special Projects and the Foundation as needed to facilitate awarding and distribution of grant monies from external funders; Facilitates purchasing of equipment for faculty from start-up funds; purchases other supplies for college faculty and staff with Philanthropic Foundation, Foundation, or State funds using requisitions or purchasing cards as needed; reconciles Philanthropic Foundation, Foundation, and State purchasing card statements. The incumbent will develop and monitor College-wide projected temporary hires, including salary projections. Budget sufficient funds for promotions, range elevations, equity increases, temporary faculty entitlements, etc; Prepares contracts, tracks, and maintains records for all adjunct faculty hires. Oversees Dean's Office staff in copying and filing records. Budgets sufficient funds for tenure-track faculty searches and subsequent hires. Budgets sufficient funds for staff reclassifications, in-range salary increases, new positions, etc; Lead student assistants on budget-related work assignments. The incumbent will collaborate with ENV administrators, faculty, and staff to identify data related needs and goals; develops processes to fill these needs and accomplish these goals by gathering accurate data, developing methods to sort, analyze, and manage data; preparing data in documents and executive summaries; and updating and manipulating data to develop useful comparative information that can be displayed in various formats; Collaborates with University data managers to ensure College data is accurately recovered and reconciled; makes recommendations for data system improvements; develops and maintains faculty databases; streamlines data collection tools; organizes the collection and structuring of data in preparation for annual reports; prepares related reports and necessary correspondence; develops data-related business processes, standards, and procedures; provides initial troubleshooting of financial systems problems and participates in the design and installation of data systems upgrades and required testing and verification of results. Provides support, guidance, and training for other employees on all data matters related to the College's solvency. The Senior College Budget Analyst serves as a resource person on matters related to budget issues to the College. Participates in the development of grant and contract budgets. Acts as a standing committee member on any College budget and research committees. Participates as an active member of any college scholarship committee to ensure that funds are appropriately awarded, and the awards process is completed. Participates with the Dean and Associate Dean in the College's and the Dean's Office budget development meetings. Represents the College at meetings requested by the Dean or Associate Dean; Creates and maintains documents for faculty computer refresh program. Work with IT for purchases. Other duties as assigned. Prepares Payroll Certification Report for payments. Reconciles absences against Leave Activity and Balances (LAB) reports. Collects and files absence documents. Runs and saves HR report for POM0l and audit for anomalies. Runs and saves HR report for PCR0l. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four (4) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. PREFERRED QUALIFICATIONS It is preferred that the incumbent demonstrate expertise in CSU and CPPF budget and accounting policies and procedures, with substantial insight into the reasoning behind policies and practices; demonstrated experience with CPP and CPPF financial and human resources databases; knowledge of faculty, staff, and MPP positions and types of appointments. Degree, certification, or background in accounting, finance, and budgeting. Demonstrated ability in data management and systems. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled
Apr 17, 2021
Full Time
Description: Type of Appointment: Full-time, Probationary Collective Bargaining Unit: CSUEU Unit 9 Classification Salary Range: $4,693 - $8,489 per month Anticipated Hiring Range: $4,693 - $5,800 per month Recruitment Closing Date: December 21, 2020 *A COVER LETTER IS REQUIRED FOR THIS POSITION* THE DEPARTMENT The College Budget Analyst position is located within the College of Environmental Design (ENV) Dean's office. One of eight academic colleges within the University, ENV offers undergraduate and graduate degrees in Architecture, Landscape Architecture, and Urban and Regional Planning; graduate degrees in Regenerative Studies and Interior Architecture; and undergraduate degrees in Art (Visual Communication Design and Art History). The College also operates the W. Keith and Janet Kellogg University Art Gallery, the Don B. Huntley Art Gallery, the ENV Art Collections and Archives, the Neutra VDL House, an Instructional Services Bureau, an Architecture Fabrication Lab, a Model Shop, and a Print Lab Service Bureau. For further information about ENV, please see env.cpp.edu/ DUTIES AND RESPONSIBILITIES The Senior College Business Analyst is responsible for budget administration, planning, and fund management for the College of Environmental Design. The position projects income and expenditures; prepares periodic status reports, including analysis of current and projected College-wide General Fund budget; prepares as needed budget-related reports and requests; advises the Dean and Associate Dean on the availability of funds for special projects and programs, equipment, recruitment, etc.; recommends and makes adjustments to College and Department Budget allocation as appropriate, advises the Department Chairs on fiscal matters; provides budget-related assistance and guidance to Department Administrative Coordinators and other staff as needed; manages all accounts assigned to the College; oversees staff in posting of expenses and income to individual accounts as needed; reconciles and monitors balances; oversees grant and contract project income and expenditures; and prepares reports as requested for auditing purposes for accounts requiring unique reporting to funders. The incumbent will lead technical responsibility for monitoring Philanthropic Foundation, State, and Foundation budgets and programs; Researches, develops, and prepares necessary budget analysis and documentation for College meetings; briefs the Dean and Associate Dean on emerging budget-related issues. Notifies the Dean and Associate Dean of budget issues requiring immediate as well as long-term resolutions. Forecasts budget expenditures based on historical data and new trends with the goal of keeping the College solvent. Facilitates awarding, notification, and disbursement of internal awards for travel research/scholarly and creative activity as well as any other designated fund categories that emerged. Coordinates with the Office of Research and Special Projects and the Foundation as needed to facilitate awarding and distribution of grant monies from external funders; Facilitates purchasing of equipment for faculty from start-up funds; purchases other supplies for college faculty and staff with Philanthropic Foundation, Foundation, or State funds using requisitions or purchasing cards as needed; reconciles Philanthropic Foundation, Foundation, and State purchasing card statements. The incumbent will develop and monitor College-wide projected temporary hires, including salary projections. Budget sufficient funds for promotions, range elevations, equity increases, temporary faculty entitlements, etc; Prepares contracts, tracks, and maintains records for all adjunct faculty hires. Oversees Dean's Office staff in copying and filing records. Budgets sufficient funds for tenure-track faculty searches and subsequent hires. Budgets sufficient funds for staff reclassifications, in-range salary increases, new positions, etc; Lead student assistants on budget-related work assignments. The incumbent will collaborate with ENV administrators, faculty, and staff to identify data related needs and goals; develops processes to fill these needs and accomplish these goals by gathering accurate data, developing methods to sort, analyze, and manage data; preparing data in documents and executive summaries; and updating and manipulating data to develop useful comparative information that can be displayed in various formats; Collaborates with University data managers to ensure College data is accurately recovered and reconciled; makes recommendations for data system improvements; develops and maintains faculty databases; streamlines data collection tools; organizes the collection and structuring of data in preparation for annual reports; prepares related reports and necessary correspondence; develops data-related business processes, standards, and procedures; provides initial troubleshooting of financial systems problems and participates in the design and installation of data systems upgrades and required testing and verification of results. Provides support, guidance, and training for other employees on all data matters related to the College's solvency. The Senior College Budget Analyst serves as a resource person on matters related to budget issues to the College. Participates in the development of grant and contract budgets. Acts as a standing committee member on any College budget and research committees. Participates as an active member of any college scholarship committee to ensure that funds are appropriately awarded, and the awards process is completed. Participates with the Dean and Associate Dean in the College's and the Dean's Office budget development meetings. Represents the College at meetings requested by the Dean or Associate Dean; Creates and maintains documents for faculty computer refresh program. Work with IT for purchases. Other duties as assigned. Prepares Payroll Certification Report for payments. Reconciles absences against Leave Activity and Balances (LAB) reports. Collects and files absence documents. Runs and saves HR report for POM0l and audit for anomalies. Runs and saves HR report for PCR0l. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four (4) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. PREFERRED QUALIFICATIONS It is preferred that the incumbent demonstrate expertise in CSU and CPPF budget and accounting policies and procedures, with substantial insight into the reasoning behind policies and practices; demonstrated experience with CPP and CPPF financial and human resources databases; knowledge of faculty, staff, and MPP positions and types of appointments. Degree, certification, or background in accounting, finance, and budgeting. Demonstrated ability in data management and systems. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Reporting to the Assistant VP of Research Affairs, the Regulatory Analyst/Educator shares responsibility for implementation of policies and procedures associated with SDSU affiliated human subject research consistent with federal and state regulations and University policies. The Regulatory Analyst/Educator must have a comprehensive knowledge of human research protection regulations and their application to ethical and responsible research practices. The Regulatory Analyst/Educator has significant contact with other Regulatory Analyst/Educators, the Institutional Review Board (IRB) Chair and the SDSU research community, including faculty investigators, students, research administration, and committee members. The Regulatory Analyst/Educator must possess a working knowledge of research methods associated with social and behavioral sciences to properly review research proposals, to evaluate actions taken by investigators in response to IRB review, and to audit and ensure compliance with the approved protocols. Additional working knowledge of research methods in biological or clinical trials is also preferred. In addition, the Regulatory Analyst/Educator must be able to evaluate adverse events and assess possible violations or lack of compliance with human subject protection policy. The Regulatory Analyst/Educator provides guidance to investigators in research protocol development, conducts review of protocol applications to identify problems and issues that may prohibit a complete review or compromise regulatory compliance, composes clear and concise written correspondence, maintains records in accordance with regulations and generates reports detailing HRPP activities. The Regulatory Analyst/Educator reviews protocol amendments, continuations and unanticipated problem reports and will assist in the preparation of agenda materials and minutes of convened committee meetings in accordance with federal requirements. The Regulatory Analyst/Educator will work with investigators throughout the application process as a resource of ethical research practices and federal, state & institutional policy. The Regulatory Analyst/Educator will develop methods to enhance communication with investigators, administrators & staff and serve as a liaison to technical staff for purposes related to the IRB information and web-based systems The Regulatory Analyst/Educator must have an in-depth understanding of operational requirements related to the management and implementation of a human research protections program with the ability to contribute to planning programmatic improvements including, under the guidance and direction of the Assistant VP of Research Affairs, development of procedures that are comprehensive and practical. For more information regarding the Division of Research and Innovation, click here . This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Advanced degree preferred. Certified IRB Professional (CIP) preferred. Specialized Skills Required Two years' experience in regulatory compliance at an academic institution with a focus on human subjects' protection with knowledge of federal, state and institutional regulations and policies for human subjects' protections. Thorough knowledge of policies, procedures, and outside regulations pertaining to human research protections and oversight. Comprehensive knowledge of federal, state, and local regulations and policies governing human subject research including: The Department of Health and Human Services Office of Human Research Program regulations, Food and Drug Administration regulations for the use of investigational drugs, biologics and devices, California law on human experimentation, and university policy regarding human subjects' research. Ability to gain and refine detailed knowledge of a substantial body of regulatory information, analyze and synthesize complex concepts, and communicate this information effectively in the compliance monitoring and education process. Ability to develop, monitor and maintain a comprehensive training program to ensure relevant and up to date content is accessible to students, faculty and staff. Ability to foster open communications within the institution to enhance ethical and responsible research practices specific to human subjects' protections. Ability to assess effectiveness of programmatic practices and standards and implement changes as needed. Ability to enforce standards of compliance and communicate appropriate information to senior management or administrators at other universities, research sponsors and regulatory agencies as needed. Ability to convey information to investigators that facilitates research and minimizes adversarial approaches to regulatory compliance. Compensation and Benefits Starting salary upon appointment not expected to exceed $4,500 per month. CSU Classification Salary Range: $3,897 - $7,051 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 23, 2021. To receive full consideration, apply by April 22, 2021. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act . A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu. Closing Date/Time: April 22, 2021
Apr 19, 2021
Full Time
Description: Position Summary Reporting to the Assistant VP of Research Affairs, the Regulatory Analyst/Educator shares responsibility for implementation of policies and procedures associated with SDSU affiliated human subject research consistent with federal and state regulations and University policies. The Regulatory Analyst/Educator must have a comprehensive knowledge of human research protection regulations and their application to ethical and responsible research practices. The Regulatory Analyst/Educator has significant contact with other Regulatory Analyst/Educators, the Institutional Review Board (IRB) Chair and the SDSU research community, including faculty investigators, students, research administration, and committee members. The Regulatory Analyst/Educator must possess a working knowledge of research methods associated with social and behavioral sciences to properly review research proposals, to evaluate actions taken by investigators in response to IRB review, and to audit and ensure compliance with the approved protocols. Additional working knowledge of research methods in biological or clinical trials is also preferred. In addition, the Regulatory Analyst/Educator must be able to evaluate adverse events and assess possible violations or lack of compliance with human subject protection policy. The Regulatory Analyst/Educator provides guidance to investigators in research protocol development, conducts review of protocol applications to identify problems and issues that may prohibit a complete review or compromise regulatory compliance, composes clear and concise written correspondence, maintains records in accordance with regulations and generates reports detailing HRPP activities. The Regulatory Analyst/Educator reviews protocol amendments, continuations and unanticipated problem reports and will assist in the preparation of agenda materials and minutes of convened committee meetings in accordance with federal requirements. The Regulatory Analyst/Educator will work with investigators throughout the application process as a resource of ethical research practices and federal, state & institutional policy. The Regulatory Analyst/Educator will develop methods to enhance communication with investigators, administrators & staff and serve as a liaison to technical staff for purposes related to the IRB information and web-based systems The Regulatory Analyst/Educator must have an in-depth understanding of operational requirements related to the management and implementation of a human research protections program with the ability to contribute to planning programmatic improvements including, under the guidance and direction of the Assistant VP of Research Affairs, development of procedures that are comprehensive and practical. For more information regarding the Division of Research and Innovation, click here . This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Advanced degree preferred. Certified IRB Professional (CIP) preferred. Specialized Skills Required Two years' experience in regulatory compliance at an academic institution with a focus on human subjects' protection with knowledge of federal, state and institutional regulations and policies for human subjects' protections. Thorough knowledge of policies, procedures, and outside regulations pertaining to human research protections and oversight. Comprehensive knowledge of federal, state, and local regulations and policies governing human subject research including: The Department of Health and Human Services Office of Human Research Program regulations, Food and Drug Administration regulations for the use of investigational drugs, biologics and devices, California law on human experimentation, and university policy regarding human subjects' research. Ability to gain and refine detailed knowledge of a substantial body of regulatory information, analyze and synthesize complex concepts, and communicate this information effectively in the compliance monitoring and education process. Ability to develop, monitor and maintain a comprehensive training program to ensure relevant and up to date content is accessible to students, faculty and staff. Ability to foster open communications within the institution to enhance ethical and responsible research practices specific to human subjects' protections. Ability to assess effectiveness of programmatic practices and standards and implement changes as needed. Ability to enforce standards of compliance and communicate appropriate information to senior management or administrators at other universities, research sponsors and regulatory agencies as needed. Ability to convey information to investigators that facilitates research and minimizes adversarial approaches to regulatory compliance. Compensation and Benefits Starting salary upon appointment not expected to exceed $4,500 per month. CSU Classification Salary Range: $3,897 - $7,051 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 23, 2021. To receive full consideration, apply by April 22, 2021. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act . A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu. Closing Date/Time: April 22, 2021
HOUSTON AIRPORT SYSTEM
Houston, ‎Texas, United States
POSITION OVERVIEW Applications accepted from: All Persons Interested Division/Section: Marketing, Air Service Development & Communications Division / Marketing Section Workdays & Hours*: Monday - Friday, 8:00am to 5:00pm, occasional Weekend and Holidays (*Subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Marketing, Air Service Development and Communications (MAC) division's goal and purpose is to drive non-aeronautical revenue increases by driving passenger traffic and developing marketing and communication strategies to understand HAS' passenger and encourages additional expenditures, ultimately positioning Houston's airports as "5-star global gateway where the magic of flight is celebrated". The MAC division's roles directly support the organization's Mission and Vision. The Air Service Development team pursues new air service opportunities to increase HAS' ability to "connect the people, businesses, cultures and economies of the world to Houston". The Marketing and Communication teams develop and drive the organization's marketing and communication strategies and to gain insight on passenger needs and initiate value-added programs and messaging to allow the organization to provide the services that our passengers want during their journey. This position supports administrative and strategic needs required for continued operational success within the Marketing, Air Service Development, and Communications (MAC) Division. The Parking Marketing Analyst will perform in-depth data analyses on all parking data sources with the desired outcome of identifying parking customer profiles and developing targeted outreach platforms. The parking profile information will provide insight into the products and services our parking customers desire and help guide the parking strategy for the organization. This role will work in close collaboration with Technology Division, the Parking Marketing Manager, and the Parking Operations Director (Commercial Development). The position i nvestigates and makes recommendations for addressing issues of medium to high complexity and/or sensitivity. Compiles data, produces information, and interprets results through conclusion or recommendation formulation. Develops reports, special documents or publications as assigned. Completes special projects as assigned, working on a wide variety of financial, administrative, profession, management and community issues and problems of medium to high complexity. Represents supervisor at meetings and functions to gather information and to articulate supervisor's opinions and recommendations. Handles highly confidential information. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." Key Outcomes Required of the Parking Marketing Analyst will include but are not limited to: Identify & Evaluate Parking Data Sources. Existing sources include parking loyalty card members, online reservation system users, license plate data, and other potential sources. The Parking Marketing Analyst will evaluate and compile a repository of all potential data sources that can potentially be used to develop parking customer profiles and reports. Utilize Parking Data to Produce Parking Customer Profiles. Using the data sources identified, the Parking Marketing Analyst will produce parking customer profiles to help guide parking services/features offered, develop marketing outreach, and ultimately increase parking revenues. Manage & Utilize CRM Suite for Parking Profiles. Develop Analytical Models for Regular Reporting. Determine ROI of Advertising / Promotional Efforts Targeting Specific Parking Customer Profiles. Develop and Maintain Parking Lot Performance Reports. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed. Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis. EXPERIENCE REQUIREMENTS Five years of professional administrative, financial or analytical experience related to the type of work being performed are required. Professional experience related to the type of work to be performed may be substituted for the education requirement on a year-for-year basis. PREFERENCES Preference will be given to applicants with experience in working in a public entity environment. General understanding of City of Houston policies and procedures is preferred. Desired candidate will possess strong data science, data mining, and data modeling experience such as Excel Pivot Tables, Oracle, PowerBI, SAS, SPSS, SQL, Tableau, or other similar tools. Expertise with development, maintenance and utilization of CRM suite is strongly preferred. Possess an in-depth understanding of the aviation industry, ideally in marketing or customer service roles with experience developing customer profiles. Preference will be granted for candidates with airline and/or airport experience directly related to this role. Ability to communicate clearly in all formats. Selected candidate will need to be comfortable providing presentations to internal (and potentially external) groups. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION Yes YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 28 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852. If you need special services or accommodations, call 281-233-1852. (TTY 7-1-1 ) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 4/27/2021 11:59 PM Central
Apr 15, 2021
Full Time
POSITION OVERVIEW Applications accepted from: All Persons Interested Division/Section: Marketing, Air Service Development & Communications Division / Marketing Section Workdays & Hours*: Monday - Friday, 8:00am to 5:00pm, occasional Weekend and Holidays (*Subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Marketing, Air Service Development and Communications (MAC) division's goal and purpose is to drive non-aeronautical revenue increases by driving passenger traffic and developing marketing and communication strategies to understand HAS' passenger and encourages additional expenditures, ultimately positioning Houston's airports as "5-star global gateway where the magic of flight is celebrated". The MAC division's roles directly support the organization's Mission and Vision. The Air Service Development team pursues new air service opportunities to increase HAS' ability to "connect the people, businesses, cultures and economies of the world to Houston". The Marketing and Communication teams develop and drive the organization's marketing and communication strategies and to gain insight on passenger needs and initiate value-added programs and messaging to allow the organization to provide the services that our passengers want during their journey. This position supports administrative and strategic needs required for continued operational success within the Marketing, Air Service Development, and Communications (MAC) Division. The Parking Marketing Analyst will perform in-depth data analyses on all parking data sources with the desired outcome of identifying parking customer profiles and developing targeted outreach platforms. The parking profile information will provide insight into the products and services our parking customers desire and help guide the parking strategy for the organization. This role will work in close collaboration with Technology Division, the Parking Marketing Manager, and the Parking Operations Director (Commercial Development). The position i nvestigates and makes recommendations for addressing issues of medium to high complexity and/or sensitivity. Compiles data, produces information, and interprets results through conclusion or recommendation formulation. Develops reports, special documents or publications as assigned. Completes special projects as assigned, working on a wide variety of financial, administrative, profession, management and community issues and problems of medium to high complexity. Represents supervisor at meetings and functions to gather information and to articulate supervisor's opinions and recommendations. Handles highly confidential information. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." Key Outcomes Required of the Parking Marketing Analyst will include but are not limited to: Identify & Evaluate Parking Data Sources. Existing sources include parking loyalty card members, online reservation system users, license plate data, and other potential sources. The Parking Marketing Analyst will evaluate and compile a repository of all potential data sources that can potentially be used to develop parking customer profiles and reports. Utilize Parking Data to Produce Parking Customer Profiles. Using the data sources identified, the Parking Marketing Analyst will produce parking customer profiles to help guide parking services/features offered, develop marketing outreach, and ultimately increase parking revenues. Manage & Utilize CRM Suite for Parking Profiles. Develop Analytical Models for Regular Reporting. Determine ROI of Advertising / Promotional Efforts Targeting Specific Parking Customer Profiles. Develop and Maintain Parking Lot Performance Reports. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed. Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis. EXPERIENCE REQUIREMENTS Five years of professional administrative, financial or analytical experience related to the type of work being performed are required. Professional experience related to the type of work to be performed may be substituted for the education requirement on a year-for-year basis. PREFERENCES Preference will be given to applicants with experience in working in a public entity environment. General understanding of City of Houston policies and procedures is preferred. Desired candidate will possess strong data science, data mining, and data modeling experience such as Excel Pivot Tables, Oracle, PowerBI, SAS, SPSS, SQL, Tableau, or other similar tools. Expertise with development, maintenance and utilization of CRM suite is strongly preferred. Possess an in-depth understanding of the aviation industry, ideally in marketing or customer service roles with experience developing customer profiles. Preference will be granted for candidates with airline and/or airport experience directly related to this role. Ability to communicate clearly in all formats. Selected candidate will need to be comfortable providing presentations to internal (and potentially external) groups. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION Yes YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 28 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852. If you need special services or accommodations, call 281-233-1852. (TTY 7-1-1 ) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 4/27/2021 11:59 PM Central
HOUSTON AIRPORT SYSTEM
Houston, ‎Texas, United States
POSITION OVERVIEW Applications accepted from: All Persons Interested Division/Section: Marketing, Air Service Development & Communications Division / Marketing Section Workdays & Hours*: Monday - Friday, 8:00am to 5:00pm, occasional Weekend and Holidays (*Subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Marketing, Air Service Development and Communications (MAC) division's goal and purpose is to drive non-aeronautical revenue increases by driving passenger traffic and developing marketing and communication strategies to understand HAS' passenger and encourages additional expenditures, ultimately positioning Houston's airports as "5-star global gateway where the magic of flight is celebrated". The MAC division's roles directly support the organization's Mission and Vision. The Air Service Development team pursues new air service opportunities to increase HAS' ability to "connect the people, businesses, cultures and economies of the world to Houston". The Marketing and Communication teams develop and drive the organization's marketing and communication strategies and to gain insight on passenger needs and initiate value-added programs and messaging to allow the organization to provide the services that our passengers want during their journey. This position supports administrative and strategic needs required for continued operational success within the Marketing, Air Service Development, and Communications (MAC) Division. The Passenger Marketing Analyst will perform in-depth data analyses on all passenger data sources with the desired outcome of identifying passenger profiles. The passenger profile information will provide insight into the products and services our passengers desire and help develop the Passenger Experience strategy for the organization. This role will work in close collaboration with the Technology, Commercial Development, and Terminal Management Divisions. This position investigates and makes recommendations for addressing issues of medium to high complexity and/or sensitivity. Compiles data, produces information, and interprets results through conclusion or recommendation formulation. Develops reports, special documents or publications as assigned. Completes special projects as assigned, working on a wide variety of financial, administrative, profession, management and community issues and problems of medium to high complexity. Represents supervisor at meetings and functions to gather information and to articulate supervisor's opinions and recommendations. Handles highly confidential information. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." Key Outcomes Required of the Passenger Marketing Analyst: • Identify & Evaluate Passenger Data Sources. The Passenger Marketing Analyst will evaluate and compile a repository of all potential data sources that can potentially be used to develop passenger profiles. • Utilize Passenger Data to Produce Passenger Profiles. Using the data sources identified, the Passenger Marketing Data Analyst will produce passenger profiles to help guide marketing outreach, in-terminal sales efforts, and overall passenger experience. • Manage & Utilize CRM Suite for Passenger Profiles. • Develop Analytical Models for Regular Reporting. • Determine ROI of Advertising / Promotional Efforts Targeting Specific Customer Profiles. • Develop storage and reporting platform for data collected by passenger experience surveys (currently JD Power). • Support other organization or division special projects as assigned. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed. Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis. EXPERIENCE REQUIREMENTS Five years of professional administrative, financial or analytical experience related to the type of work being performed are required. Professional experience related to the type of work to be performed may be substituted for the education requirement on a year-for-year basis. PREFERENCES PREFERENCES Preference will be given to applicants with experience in working in a public entity. General understanding of City of Houston policies and procedures preferred. Desired candidate will possess strong data science, data mining, and data modeling experience such as Excel Pivot Tables, Oracle, PowerBI, SAS, SPSS, SQL, Tableau, or other similar tools. Expertise with development, maintenance and utilization of CRM suite is strongly preferred. Possess an in-depth understanding of the aviation industry, ideally in marketing or customer service roles with experience developing customer profiles. Preference will be granted for candidates with airline and/or airport experience directly related to this role. Ability to communicate clearly in all formats. Selected candidate will need to be comfortable providing presentations to internal (and potentially external) groups. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION Yes YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 28 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852. If you need special services or accommodations, call 281-233-1852. (TTY 7-1-1 ) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 4/27/2021 11:59 PM Central
Apr 15, 2021
Full Time
POSITION OVERVIEW Applications accepted from: All Persons Interested Division/Section: Marketing, Air Service Development & Communications Division / Marketing Section Workdays & Hours*: Monday - Friday, 8:00am to 5:00pm, occasional Weekend and Holidays (*Subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Marketing, Air Service Development and Communications (MAC) division's goal and purpose is to drive non-aeronautical revenue increases by driving passenger traffic and developing marketing and communication strategies to understand HAS' passenger and encourages additional expenditures, ultimately positioning Houston's airports as "5-star global gateway where the magic of flight is celebrated". The MAC division's roles directly support the organization's Mission and Vision. The Air Service Development team pursues new air service opportunities to increase HAS' ability to "connect the people, businesses, cultures and economies of the world to Houston". The Marketing and Communication teams develop and drive the organization's marketing and communication strategies and to gain insight on passenger needs and initiate value-added programs and messaging to allow the organization to provide the services that our passengers want during their journey. This position supports administrative and strategic needs required for continued operational success within the Marketing, Air Service Development, and Communications (MAC) Division. The Passenger Marketing Analyst will perform in-depth data analyses on all passenger data sources with the desired outcome of identifying passenger profiles. The passenger profile information will provide insight into the products and services our passengers desire and help develop the Passenger Experience strategy for the organization. This role will work in close collaboration with the Technology, Commercial Development, and Terminal Management Divisions. This position investigates and makes recommendations for addressing issues of medium to high complexity and/or sensitivity. Compiles data, produces information, and interprets results through conclusion or recommendation formulation. Develops reports, special documents or publications as assigned. Completes special projects as assigned, working on a wide variety of financial, administrative, profession, management and community issues and problems of medium to high complexity. Represents supervisor at meetings and functions to gather information and to articulate supervisor's opinions and recommendations. Handles highly confidential information. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." Key Outcomes Required of the Passenger Marketing Analyst: • Identify & Evaluate Passenger Data Sources. The Passenger Marketing Analyst will evaluate and compile a repository of all potential data sources that can potentially be used to develop passenger profiles. • Utilize Passenger Data to Produce Passenger Profiles. Using the data sources identified, the Passenger Marketing Data Analyst will produce passenger profiles to help guide marketing outreach, in-terminal sales efforts, and overall passenger experience. • Manage & Utilize CRM Suite for Passenger Profiles. • Develop Analytical Models for Regular Reporting. • Determine ROI of Advertising / Promotional Efforts Targeting Specific Customer Profiles. • Develop storage and reporting platform for data collected by passenger experience surveys (currently JD Power). • Support other organization or division special projects as assigned. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed. Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis. EXPERIENCE REQUIREMENTS Five years of professional administrative, financial or analytical experience related to the type of work being performed are required. Professional experience related to the type of work to be performed may be substituted for the education requirement on a year-for-year basis. PREFERENCES PREFERENCES Preference will be given to applicants with experience in working in a public entity. General understanding of City of Houston policies and procedures preferred. Desired candidate will possess strong data science, data mining, and data modeling experience such as Excel Pivot Tables, Oracle, PowerBI, SAS, SPSS, SQL, Tableau, or other similar tools. Expertise with development, maintenance and utilization of CRM suite is strongly preferred. Possess an in-depth understanding of the aviation industry, ideally in marketing or customer service roles with experience developing customer profiles. Preference will be granted for candidates with airline and/or airport experience directly related to this role. Ability to communicate clearly in all formats. Selected candidate will need to be comfortable providing presentations to internal (and potentially external) groups. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION Yes YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 28 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852. If you need special services or accommodations, call 281-233-1852. (TTY 7-1-1 ) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 4/27/2021 11:59 PM Central
University Medical Center of Southern Nevada
Las Vegas, Nevada, United States
Position Summary EMPLOYER PAID PENSION PLAN OF 29.25% OF YOUR ANNUAL SALARY! GENEROUS BENEFITS PACKAGE! THIS POSITION MAY CLOSE WITHOUT NOTICE ONCE A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED. Performs complex, sensitive and specialized professional level financial, budgetary, administrative, organizational, systems, and related analysis for hospital departments and administration. Job Requirement Education/Experience: Equivalent to a Bachelor's Degree in finance or business administration or related field and two (2) years of professional level experience in budget development and administration and/or cost and revenue projection and control. Licensing/Certification Requirements: None required. Additional and/or Preferred Position Requirements Experience with: Axiom Power Bi or similar visualization tool Healthcare Cost analysis Service Line analysis (P&L) System data management Two (2) years healthcare experience Proficient in Excel and Power Point Knowledge, Skills, Abilities, and Physical Requirements Knowledge of: Principles and practices of budget development and administration; principles and practices of organizational and management analysis; function, organization and basic services of the departments to which assigned; federal, state and county laws and regulations related to the health care agency; computer applications related to the work; Financial recordkeeping and bookkeeping practices and techniques; basic data sampling and statistical analysis techniques; computer applications related to duties; project management and analytical techniques.; department and hospital safety practices and procedures; patient rights; infection control policies and practices; department and hospital emergency response policies and procedures. Skill in: Compiling and reviewing budget figures for completeness, accuracy and compliance with policies and procedures and compiling budget documents for distribution; interpreting, applying and explaining applicable laws, codes and regulations; preparing timely and accurate financial and operational analyses; maintaining accurate financial, budgetary and cost control records and preparing accurate, timely, reports; carrying assigned project(s) through, from data gathering to completion; using initiative and independent judgment within general policy guidelines; use of computer software/applications related to duties; preparing clear and concise correspondence and other written materials; contributing effectively to the accomplishment of team or work unit goals, objectives and activities; communicating effectively with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment. Physical Requirements and Working Conditions: Mobility to work in a typical office setting and use standard office equipment, stamina to remain standing for long periods of time, vision to read printed materials and a VDT screen, and hearing and speech to communicate in person and over the telephone. Strength and agility to occasionally lift and carry up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification. #LI-MH1 Closing Date/Time: 4/28/2021 5:00 PM Pacific
Apr 15, 2021
Full Time
Position Summary EMPLOYER PAID PENSION PLAN OF 29.25% OF YOUR ANNUAL SALARY! GENEROUS BENEFITS PACKAGE! THIS POSITION MAY CLOSE WITHOUT NOTICE ONCE A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED. Performs complex, sensitive and specialized professional level financial, budgetary, administrative, organizational, systems, and related analysis for hospital departments and administration. Job Requirement Education/Experience: Equivalent to a Bachelor's Degree in finance or business administration or related field and two (2) years of professional level experience in budget development and administration and/or cost and revenue projection and control. Licensing/Certification Requirements: None required. Additional and/or Preferred Position Requirements Experience with: Axiom Power Bi or similar visualization tool Healthcare Cost analysis Service Line analysis (P&L) System data management Two (2) years healthcare experience Proficient in Excel and Power Point Knowledge, Skills, Abilities, and Physical Requirements Knowledge of: Principles and practices of budget development and administration; principles and practices of organizational and management analysis; function, organization and basic services of the departments to which assigned; federal, state and county laws and regulations related to the health care agency; computer applications related to the work; Financial recordkeeping and bookkeeping practices and techniques; basic data sampling and statistical analysis techniques; computer applications related to duties; project management and analytical techniques.; department and hospital safety practices and procedures; patient rights; infection control policies and practices; department and hospital emergency response policies and procedures. Skill in: Compiling and reviewing budget figures for completeness, accuracy and compliance with policies and procedures and compiling budget documents for distribution; interpreting, applying and explaining applicable laws, codes and regulations; preparing timely and accurate financial and operational analyses; maintaining accurate financial, budgetary and cost control records and preparing accurate, timely, reports; carrying assigned project(s) through, from data gathering to completion; using initiative and independent judgment within general policy guidelines; use of computer software/applications related to duties; preparing clear and concise correspondence and other written materials; contributing effectively to the accomplishment of team or work unit goals, objectives and activities; communicating effectively with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment. Physical Requirements and Working Conditions: Mobility to work in a typical office setting and use standard office equipment, stamina to remain standing for long periods of time, vision to read printed materials and a VDT screen, and hearing and speech to communicate in person and over the telephone. Strength and agility to occasionally lift and carry up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification. #LI-MH1 Closing Date/Time: 4/28/2021 5:00 PM Pacific
SANTA CLARA COUNTY, CA
San Jose, California, United States
Under direction, to conduct highly complex administrative, analytical, and staff studies and/or projects to assigned departmental activities; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of the management functions, practices and services or the implementation of program objectives; and to serve as a consultant to top management impacting management policy and planning activities. NOTE: Candidates who meet the employment standards will be invited to take a written examination. This exam will only be administered on-site. Written exams are tentatively scheduled for May 1 -15, 2021. Typical Tasks Conducts complex and diverse organization, policy, systems and analytical studies on organization, procedures, budgetary requirements, human resources management and other related management functions; Performs cost studies, conducts surveys, and conducts feasibility studies by collecting, tabulating and analyzing a wide variety of data using appropriate statistical methods to determine trends, cycles, and underlying factors; Gathers data and analyzes information, and prepares reports outlining methodology, analysis recommendations related to administrative, fiscal, organizational, human resources and management issues; Interviews and consults with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information; Analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; Conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs; Develops, summarizes, and maintains administrative and fiscal records; Develops and analyzes quantitative data for management control and evaluation purposes; Prepares, recommends and presents a variety of budgetary, informational and statistical reports on a broad spectrum of specialized administrative and program related problems, through written, graphic, and oral presentations Makes verbal presentations of study findings/recommendations to department and County management and boards and commissions as the assignment requires; Serves as the subject expert on a departmental or County-wide basis in the area of assignment, and is accountable for proficiency in using the tools of a highly complex management analysis activity; Negotiates and monitors contracts; ensures compliance with contract provisions; coordinates with service providers in the delivery of contract requirements; Prepares and participates in RFP process, writes grant proposals, reports, program documentation, policies, procedures and other written materials; Manages projects and develops study project plans, may conduct studies requiring inter-departmental coordination; effectively recommends study parameters and determines appropriate methodology and sources of information for assigned studies/proejcts; Uses a variety of information applications and databases to collect, analyze and prepare reports; May provide direct supervision to subordinate staff by directing the work activities; prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow and procedures; May participate in the selecting, training, motivating, and evaluating assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; May be assigned as a Disaster Service Worker, as required; And performs other related duties as required. Employment Standards Sufficient education, training and experience that demonstrates the ability to perform the above typical tasks, and possession of the following knowledge and abilities. Training and Experience Note : The required knowledge and abilities are acquired through training and experience equivalent to the possession of a Bachelor's degree. Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing can substitute for education on a year-for-year basis; AND Four (4) years of experience performing analytical, administrative, lead, supervisory or management duties, which include interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing; one year must be at the journey level. Possession of a Master's degree can substitute for one (1) year of the required experience. Special Requirements: Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Authorization. Some positions may require Live Scan screening as part of the background check process. Knowledge of: Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies and procedures; Methods of research and report preparation, writing and presentation; Contracts and negotiation skills; Project management and reporting requirements; Staff analysis methods, study plan preparation, statistical methods applicable to management analysis; Management problem solving methods; Basic local governmental functions and organization; Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures; Effective communication and interviewing techniques at all organizational levels of the County or other public or private agencies required for gathering, evaluating, and transmitting information; English usage, grammar, spelling, vocabulary, and punctuation; Modern office practices, methods, and computer equipment and applications related to the work. Ability to: Formulate, gather, interpret, analyze, evaluate and present a variety of financial, informational, and statistical data; Reason logically and creatively and utilize a variety of analytical techniques to resolve complex and specialized managerial problems; Identify and define problem areas and develop and evaluate alternatives to these complex issues; Persuade, justify, and project consequences of decisions and/or recommendations; Negotiate, monitor, and review contracts for compliance; Prepare and present clear and concise reports; Supervise and train staff in work procedures; Consult with and advise administrators and other interested parties on a wide variety of issues in the subject matter specialization; Gain and maintain the confidence and cooperation of those contacted during the course of work especially in sensitive relationships with representatives of departmental and other outside groups; Represent management and/or act as management spokesperson in dealing with other employees, departments, boards, commissions or other outside agencies or groups; Deal tactfully and persuasively with others in controversial situations; Analyze policies and procedures and make recommendations to management; Utilize computers and advanced computer software to analyze information; Make recommendations for program and procedural modifications based on financial performance, regulatory and/or legislative changes; Work independently performing complex analytical assignments and meets deadlines. Closing Date/Time: 4/19/2021 11:59 PM Pacific
Apr 05, 2021
Full Time
Under direction, to conduct highly complex administrative, analytical, and staff studies and/or projects to assigned departmental activities; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of the management functions, practices and services or the implementation of program objectives; and to serve as a consultant to top management impacting management policy and planning activities. NOTE: Candidates who meet the employment standards will be invited to take a written examination. This exam will only be administered on-site. Written exams are tentatively scheduled for May 1 -15, 2021. Typical Tasks Conducts complex and diverse organization, policy, systems and analytical studies on organization, procedures, budgetary requirements, human resources management and other related management functions; Performs cost studies, conducts surveys, and conducts feasibility studies by collecting, tabulating and analyzing a wide variety of data using appropriate statistical methods to determine trends, cycles, and underlying factors; Gathers data and analyzes information, and prepares reports outlining methodology, analysis recommendations related to administrative, fiscal, organizational, human resources and management issues; Interviews and consults with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information; Analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; Conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs; Develops, summarizes, and maintains administrative and fiscal records; Develops and analyzes quantitative data for management control and evaluation purposes; Prepares, recommends and presents a variety of budgetary, informational and statistical reports on a broad spectrum of specialized administrative and program related problems, through written, graphic, and oral presentations Makes verbal presentations of study findings/recommendations to department and County management and boards and commissions as the assignment requires; Serves as the subject expert on a departmental or County-wide basis in the area of assignment, and is accountable for proficiency in using the tools of a highly complex management analysis activity; Negotiates and monitors contracts; ensures compliance with contract provisions; coordinates with service providers in the delivery of contract requirements; Prepares and participates in RFP process, writes grant proposals, reports, program documentation, policies, procedures and other written materials; Manages projects and develops study project plans, may conduct studies requiring inter-departmental coordination; effectively recommends study parameters and determines appropriate methodology and sources of information for assigned studies/proejcts; Uses a variety of information applications and databases to collect, analyze and prepare reports; May provide direct supervision to subordinate staff by directing the work activities; prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow and procedures; May participate in the selecting, training, motivating, and evaluating assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; May be assigned as a Disaster Service Worker, as required; And performs other related duties as required. Employment Standards Sufficient education, training and experience that demonstrates the ability to perform the above typical tasks, and possession of the following knowledge and abilities. Training and Experience Note : The required knowledge and abilities are acquired through training and experience equivalent to the possession of a Bachelor's degree. Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing can substitute for education on a year-for-year basis; AND Four (4) years of experience performing analytical, administrative, lead, supervisory or management duties, which include interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing; one year must be at the journey level. Possession of a Master's degree can substitute for one (1) year of the required experience. Special Requirements: Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Authorization. Some positions may require Live Scan screening as part of the background check process. Knowledge of: Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies and procedures; Methods of research and report preparation, writing and presentation; Contracts and negotiation skills; Project management and reporting requirements; Staff analysis methods, study plan preparation, statistical methods applicable to management analysis; Management problem solving methods; Basic local governmental functions and organization; Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures; Effective communication and interviewing techniques at all organizational levels of the County or other public or private agencies required for gathering, evaluating, and transmitting information; English usage, grammar, spelling, vocabulary, and punctuation; Modern office practices, methods, and computer equipment and applications related to the work. Ability to: Formulate, gather, interpret, analyze, evaluate and present a variety of financial, informational, and statistical data; Reason logically and creatively and utilize a variety of analytical techniques to resolve complex and specialized managerial problems; Identify and define problem areas and develop and evaluate alternatives to these complex issues; Persuade, justify, and project consequences of decisions and/or recommendations; Negotiate, monitor, and review contracts for compliance; Prepare and present clear and concise reports; Supervise and train staff in work procedures; Consult with and advise administrators and other interested parties on a wide variety of issues in the subject matter specialization; Gain and maintain the confidence and cooperation of those contacted during the course of work especially in sensitive relationships with representatives of departmental and other outside groups; Represent management and/or act as management spokesperson in dealing with other employees, departments, boards, commissions or other outside agencies or groups; Deal tactfully and persuasively with others in controversial situations; Analyze policies and procedures and make recommendations to management; Utilize computers and advanced computer software to analyze information; Make recommendations for program and procedural modifications based on financial performance, regulatory and/or legislative changes; Work independently performing complex analytical assignments and meets deadlines. Closing Date/Time: 4/19/2021 11:59 PM Pacific
CITY OF RIVERSIDE, CA
Riverside, CA, United States
The Position The Innovation and Technology (IT) Department is seeking to fill two (2) vacancies for their Senior IT Analyst position. These vacancies are in two separate divisions, the Applications Division and the Operations Division . The experience and skills needed are different depending on the division that the Sr. IT Analyst position is assigned to. Please see below for a detailed description of each division and the assignments. It is highly recommended that interested candidates read these descriptions and consider each position's responsibilities carefully before applying. Also, applicants should read the Highly Desired Qualifications for each position as well as the Recruitment Guidelines to determine whether they have the education and experience needed to qualify and be considered to move forward in the recruitment process. Applications Division : The Senior IT Analyst is expected to have excellent knowledge in all aspects of Enterprise Resource Planning (ERP) systems application development, or other applications of similar technical complexity, including software development lifecycle, programming, and methodologies. In addition, the successful candidate will provide advanced database support (SQL, DB procedures, triggers, constraints, and indexes) and design (both transactional and analytical). This position will provide the necessary analytical skills for the development and enhancement of integration between multiple ERP systems. Operations Division : The Senior IT Analyst position will perform advanced-level IT system administration work as part of the Operations Team. This position will also provide Windows Server and administration support for daily operations and will coordinate with team members and other groups to effectively perform general and routine requests such as backup, restores, permissions changes, patch application, and testing. In addition, the Senior IT Analyst will follow procedures and guidelines to install, patch, configure, customize, troubleshoot, upgrade, integrate, and maintain systems and software, and support and collaborate with team members, vendors, and other technical staff on project efforts to achieve implementation plans and timelines. Work Performed Typical duties may include, but are not limited to, the following: Perform complex system analysis and consultation in the design, development, implementation, and maintenance of enterprise wide application systems. Act in a lead capacity over lower level Analysts and Technicians on a project basis. Provide advanced technical assistance to system users in accordance with applicable information systems policies, procedures, methods and techniques. Evaluate, plan, implement and integrate new systems and current system upgrades. When assigned to applications: Prepare and design complex technical reports through database and report writing tools. Perform project management duties on assigned systems projects. Perform research, gather costing information, vendor quotes and recommend hardware and software based on current or new City standards. Develop and produce system documentation, instructional, procedural manuals and systems architectural design. Coordinate and conduct training for client users on assigned systems, applications, or other special projects. Work with administration and propose enhancements to improve services, policies, and procedures. Apply strong written and oral presentation skills when working directly with other Analysts or end users of varying technical ability and/or knowledge. Maintain effective and professional relationships with vendors and their technical support personnel. Qualifications Recruitment Guidelines : These requirements apply to the Sr. IT Analyst position regardless of division assignment. Option I Education: Equivalent to a Bachelor's Degree in Computer Science, Information Systems, or closely related field. Experience: Four years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Option II Education: Equivalent to an Associate's Degree in Computer Science, Information Systems, or closely related field. Experience: Six years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Option III Education: High School graduation or satisfactory equivalent (GED). Experience: Eight year of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Highly Desirable Qualifications For the Applications Division: Equivalent to a master's degree in Computer Science, Information Systems, or closely related field. Five years of experience in developing multi-layer applications using .net c#, JavaScript frameworks (React, Angular), WebServices, Databases (SQL Server, Oracle). Two years of experience in developing automated build scripts, automated cross-browser test scripting, load test scripting. Three years of experience in migrating legacy applications to newer web-based technologies. Having certifications such as Microsoft Certified Solutions Associate (MCSA) / Microsoft Certified Solutions Developer (MCSD). For the Operations Division : Equivalent to a master's degree in Computer Science, Information Systems, or closely related field. Five years of experience in supporting datacenter operations for multi-layered applications, including .net platform updates, IIS and webservices HTTP/HTTPS support, and Databases (SQL Server, Oracle). Two years of experience in Microsoft Office 365 administration and Exchange Online. Two years of experience with VMware virtual machine server administration. Two years of experience with enterprise storage systems and backup systems Two years of experience with software lifecycle (patching/vulnerability management) and software inventory (license tracking/compliance systems) administrative systems. Two years of experience in developing automated scripts for operations, advanced server orchestration, or infrastructure-as-code. Possession of Microsoft Certified Solutions Expert / Microsoft 365 Certified: Enterprise Administrator Expert / Microsoft Certified: Azure Solutions Architect Expert. Necessary Special Requirement Possession of an appropriate, valid, class "C" California Motor Vehicle Operator's License. Positions assigned to the Police Department, must pass a thorough and extensive police background prior to appointment. Selection Process The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification. IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS: If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment. Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination. NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list. EDUCATIONAL REQUIREMENTS: Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. Education obtained outside the United States (US) require one of the following options: An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university. All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
Apr 17, 2021
Full Time
The Position The Innovation and Technology (IT) Department is seeking to fill two (2) vacancies for their Senior IT Analyst position. These vacancies are in two separate divisions, the Applications Division and the Operations Division . The experience and skills needed are different depending on the division that the Sr. IT Analyst position is assigned to. Please see below for a detailed description of each division and the assignments. It is highly recommended that interested candidates read these descriptions and consider each position's responsibilities carefully before applying. Also, applicants should read the Highly Desired Qualifications for each position as well as the Recruitment Guidelines to determine whether they have the education and experience needed to qualify and be considered to move forward in the recruitment process. Applications Division : The Senior IT Analyst is expected to have excellent knowledge in all aspects of Enterprise Resource Planning (ERP) systems application development, or other applications of similar technical complexity, including software development lifecycle, programming, and methodologies. In addition, the successful candidate will provide advanced database support (SQL, DB procedures, triggers, constraints, and indexes) and design (both transactional and analytical). This position will provide the necessary analytical skills for the development and enhancement of integration between multiple ERP systems. Operations Division : The Senior IT Analyst position will perform advanced-level IT system administration work as part of the Operations Team. This position will also provide Windows Server and administration support for daily operations and will coordinate with team members and other groups to effectively perform general and routine requests such as backup, restores, permissions changes, patch application, and testing. In addition, the Senior IT Analyst will follow procedures and guidelines to install, patch, configure, customize, troubleshoot, upgrade, integrate, and maintain systems and software, and support and collaborate with team members, vendors, and other technical staff on project efforts to achieve implementation plans and timelines. Work Performed Typical duties may include, but are not limited to, the following: Perform complex system analysis and consultation in the design, development, implementation, and maintenance of enterprise wide application systems. Act in a lead capacity over lower level Analysts and Technicians on a project basis. Provide advanced technical assistance to system users in accordance with applicable information systems policies, procedures, methods and techniques. Evaluate, plan, implement and integrate new systems and current system upgrades. When assigned to applications: Prepare and design complex technical reports through database and report writing tools. Perform project management duties on assigned systems projects. Perform research, gather costing information, vendor quotes and recommend hardware and software based on current or new City standards. Develop and produce system documentation, instructional, procedural manuals and systems architectural design. Coordinate and conduct training for client users on assigned systems, applications, or other special projects. Work with administration and propose enhancements to improve services, policies, and procedures. Apply strong written and oral presentation skills when working directly with other Analysts or end users of varying technical ability and/or knowledge. Maintain effective and professional relationships with vendors and their technical support personnel. Qualifications Recruitment Guidelines : These requirements apply to the Sr. IT Analyst position regardless of division assignment. Option I Education: Equivalent to a Bachelor's Degree in Computer Science, Information Systems, or closely related field. Experience: Four years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Option II Education: Equivalent to an Associate's Degree in Computer Science, Information Systems, or closely related field. Experience: Six years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Option III Education: High School graduation or satisfactory equivalent (GED). Experience: Eight year of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Highly Desirable Qualifications For the Applications Division: Equivalent to a master's degree in Computer Science, Information Systems, or closely related field. Five years of experience in developing multi-layer applications using .net c#, JavaScript frameworks (React, Angular), WebServices, Databases (SQL Server, Oracle). Two years of experience in developing automated build scripts, automated cross-browser test scripting, load test scripting. Three years of experience in migrating legacy applications to newer web-based technologies. Having certifications such as Microsoft Certified Solutions Associate (MCSA) / Microsoft Certified Solutions Developer (MCSD). For the Operations Division : Equivalent to a master's degree in Computer Science, Information Systems, or closely related field. Five years of experience in supporting datacenter operations for multi-layered applications, including .net platform updates, IIS and webservices HTTP/HTTPS support, and Databases (SQL Server, Oracle). Two years of experience in Microsoft Office 365 administration and Exchange Online. Two years of experience with VMware virtual machine server administration. Two years of experience with enterprise storage systems and backup systems Two years of experience with software lifecycle (patching/vulnerability management) and software inventory (license tracking/compliance systems) administrative systems. Two years of experience in developing automated scripts for operations, advanced server orchestration, or infrastructure-as-code. Possession of Microsoft Certified Solutions Expert / Microsoft 365 Certified: Enterprise Administrator Expert / Microsoft Certified: Azure Solutions Architect Expert. Necessary Special Requirement Possession of an appropriate, valid, class "C" California Motor Vehicle Operator's License. Positions assigned to the Police Department, must pass a thorough and extensive police background prior to appointment. Selection Process The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification. IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS: If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment. Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination. NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list. EDUCATIONAL REQUIREMENTS: Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. Education obtained outside the United States (US) require one of the following options: An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university. All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
Description The County of Yolo is recruiting to fill two regular, full-time positions in the class of Management Analyst at the County Administrator's Office. The County Administrator's Office implements the policies and strategic plan of the county organization, as set by the Board of Supervisors, and provides executive management for the county departments and agencies. The role of the Management Analyst is to serve as a support function to assist the office in the evaluation and execution of the variety of projects that emerge on a frequent basis. Supportive functions can include research and analysis, report writing, meeting preparation and facilitation, presentations, and more. It is imperative that an individual in the analyst role have the time management and organizational skills to handle multiple projects at one time. Similarly, priorities within the office are ever changing as circumstances alter and new issues emerge. An analyst must have the flexibility to navigate change and prioritize work load accordingly. While the environment can be fast-paced, the position offers an exciting opportunity to work on assignments in a variety of fields. As the executive management for the organization, the office oversees a range of public services from natural resources to criminal justice to health and human services. The work of the Management Analyst will not be static in one topic area, but differ by assignment. Thus requiring a willingness to continuously learn and providing the opportunity to acquire knowledge regarding all aspects of county government. These positions can be filled at the Associate Management Analyst, Management Analyst, or Senior Management Analyst level. The candidates selected will be at the appropriate level, depending on their background and experience, and at the discretion of the appointing authority. The salary range for each classification level is as follows: Associate Management Analyst: $61,979 - $75,334 Annually Management Analyst: $70,946 - $86,222 Annually Senior Management Analyst: $86,604 - $105,274 Annually Interested applicants should submit an online County of Yolo Employment Application, responses to supplemental questions, a detailed resume, and verification of education by the closing date. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below. DEFINITION Associate Management Analyst/Management Analyst Incumbents perform a variety of complex administrative studies and analysis relating to operating procedures and practices, organization, budgetary requests or operational issues of assigned county departments; and/or of centralized county operations to recommend an appropriate course of action; and perform other related duties as assigned. Senior Management Analyst Under general direction, incumbents plan, organize and conduct difficult and complex research, analytical, financial, organizational and other tasks related to the operations of county departments, including budgetary and organizational analysis; serve as an administrative program specialist; may serve as staff to committees, Board and Commissions, and perform other related duties as assigned. DISTINGUISHING CHARACTERISTICS This classification specification describes one of the four classifications contained in the Management Analyst Series. The Series includes Associate Management Analyst, Management Analyst, Senior Management Analyst and Principal Management Analyst. Associate Management Analyst This is the entry level in the series. Depending upon assignments, some positions may be permanently allocated to this level. Incumbents receive general supervision while performing tasks of moderate difficulty. All findings and recommendations are subject to final review and approval. This classification is designated as confidential and incumbents may become involved in activities associated with, or perform duties relating to, the collective bargaining process. Incumbents in this classification perform management analytical activities associated with a County centralized management function and as such positions in this classification may be allocated only to the County Administrator's Office. Management Analyst This is the journey level class of the series. Positions in this class conduct complex administrative studies or analysis which involves advanced planning, scheduling and research. Incumbents act with considerable independence and are expected to have developed skills and knowledge in such areas as methods, techniques and source materials. This classification is designated as confidential and incumbents may become involved in activities associated with, or perform duties relating to, the collective bargaining process. Incumbents in this classification perform management analytical activities associated with a County centralized management function and as such positions in this classification may be allocated only to the County Administrator's Office. Senior Management Analyst This is the advanced journey level of the Management Analyst Series. Positions allocated at this level are distinguished by the degree of independence with which assignments are performed and by the degree of responsibility required for developing, organizing and finalizing assignments and projects. Incumbents may assist county management staff in the administration of one or more county departments. This classification is designated as confidential and incumbents may become involve in activities associated with, or perform duties relating to, the collective bargaining process. Incumbents in this classification perform management analytical activities associated with a County centralized management function and as such positions in these classifications may be allocated only to the County Administrator's Office. Essential Functions Associate Management Analyst/Management Analyst Reviews and analyzes budgetary data to make appropriate recommendations; Conducts systems and procedures, studies and makes recommendations for development or revising such; Plans and conducts special studies and projects; Gathers, evaluates and tabulates data; Formulates recommendations and prepares reports on the basis of evaluated data; Evaluates priority of assignments and projects to ensure follow up and completion through workload planning and scheduling; Studies organizational systems and structure, departmental standards, expense control, operating equipment and lay out of physical facilities; Prepares administrative bulletins, procedures and memoranda; Prepares and answers correspondence, questionnaires and other data gathering devices; Responds to inquiries on policy and procedures from departments, other governmental agencies and the public; Researches laws and other regulatory requirements governing governmental operations; Confers with representatives of other agencies and departments; Other Duties: May monitor expenditures and fund transfers; May assist in the preparation of capital improvement programs; May prepare and present staff work for boards, commissions and committees; Performs other related duties as assigned. Senior Management Analyst Performs detailed analytical studies of policies, procedures, organization operations, services, finances and related matters; Advises and assists department head and management staff in fiscal, organizational and procedural matters; Participates in the preparation, review and administration of departmental budgets; Researches and analyzes laws, policies and other regulatory requirements and changes; Develops policy statements for management approval; Assists in the preparation of capital improvement program; Prepares in-depth and complex reports and analyses; Prepares and answers correspondence and questionnaires; Confers with other agencies and departments; Serves as a liaison between departments; Reviews legal documents and contracts; and Serves as an administrative program specialist. Other Duties: May serve as a project lead staff person with other Management Analysts or other staff. May organize, coordinate and direct special programs or projects; and May make oral presentations to Boards of Commissions. Employment Standards Any combination of experience and education which provides the required knowledge and skill, is acceptable. A typical way of gaining the knowledge and skills is outlined below: Associate Management Analyst Equivalent to graduation from an accredited college or university with major course work in Public or Business Administration, Government, Finance, Accounting, Administration of Justice, Planning, Public Policy, Education or a closely related field. (Responsible analytical experience may be substituted for the required education on a year-for-year basis). Management Analyst Education: Equivalent to graduation from an accredited college or university with major course work in Public or Business Administration, Government, Finance, Accounting, Economics, Administration of Justice, Planning, Public Policy, Education or a closely related field. (Responsible administrative experience may be substituted for the required education on a year-for-year basis.) AND Experience : One (1) year of progressively responsible management, analytical, financial, or budget or personnel experience requiring analysis and interpretation of data. Master's degree in Public or Business Administration or closely related area may substitute for experience at this level. Senior Management Analyst Education: Equivalent to graduation from an accredited college or university with major course work in Public or Business Administration, Government, Finance, Accounting, Economics, Administration of Justice, Planning, Public Policy, Education or a closely related field. (Responsible analytical experience may be substituted for the required education on a year-for-year basis); AND Experience: Two (2) years of progressively responsible management, fiscal, personnel or governmental administrative, and analytical experience. (A Master's Degree in public or business administration, or closely related area may substitute for one (1) year of experience.) License : Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation. REQUIRED KNOWLEDGE AND ABILITY Associate Management Analyst/Management Analyst Knowledge of : principles and practices of governmental administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research methods, report writing, and personnel administration; Modern office software programs including but not limited to Microsoft Word, Microsoft Excel, and Access; Dynamics of staff-line relationships; Quality improvement processes, performance measurement techniques for public sector social and municipal services and programs. Ability to : apply principles, practices, methods and techniques of public administration, management analysis and statistics to the gathering, organizing and analysis of data; Present data in reports, memos, charts, graphs, and other appropriate forms; Express ones self clearly and concisely, both orally and in writing; Prepare comprehensive reports; Establish and maintain effective working relationships with others; Interpret related laws rules and regulations; Remain knowledgeable of developments in the field of public administration. Senior Management Analyst Knowledge of: all aspects of government administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research techniques, report writing, capital improvement programming, and personnel management; county government's organization, services and financing; modern office software programs including but not limited to Microsoft Word, Microsoft Excel, and Access; quality improvement processes, performance measurement techniques for public sector social and municipal services programs. Ability to: apply principles, practices, methods and techniques of public administration, management analysis and statistics to the gathering, organizing and analysis of data in order to prepare effective solutions and proposals to issues; understand, interpret and apply pertinent laws, regulations and procedures; express oneself clearly and concisely, both orally and in writing; analyze and interpret factual data; analyze a variety of administrative issues and make sound policy and procedural recommendations; prepares complex reports in a complete and accurate manner; serves in a lead capacity to analyst staff; establish and maintain effective working relationships with staff, the public, agency representatives, Department Heads and representative of Boards and Commissions. Application & Selection Process Application Process It is highly recommended that you print this job bulletin for future reference. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application and resume, applicants are required to submit a completed supplemental questionnaire, and verification of education for this position. Incomplete applications will be disqualified. Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways: As an attachment to the online application By e-mail to jobs@yolocounty.org By fax to (530) 666-8049 By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. All required documents must be received by the Human Resources Office by the closing date. Postmarks will not be accepted. Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail. Selection Procedure The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice. Screen for Minimum Qualifications: Week of 04/19/2021 Screen for Best Qualified: Week of04/26/2021 Department Selection Interviews: TBD Reference Checks: TBD Tentative Job Offer/Livescan/Drug & Alcohol Screen: TBD Estimated Start Date: May/June 2021 Verification of Education Acceptable forms of educational documentation are transcripts, and/or a copy of your diploma/degree. Official or unofficial transcripts are acceptable and must list the student name, institution name, field of study and date the degree was awarded. Copies of diplomas should indicate your name, the name of the school, a specific field of study and date of graduation. For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation. Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned. All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site ( http://www.iau-aiu.net/content/institutions ). Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following: 1. A written statement from a U.S accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required. 2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade. Note : Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only. EDUCATIONAL RECORDS EVALUATION SERVICE 601 University Ave., Suite 127 Sacramento, CA 95825 (916) 921-0790 www.eres.com FOREIGN EDUCATION DOCUMENT SERVICE P.O. Box 151739 San Diego, CA 92175 (619) 265-5810 www.documentservice.org CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC. P.O. Box 18358 Anaheim, CA 92817 (714) 237-9272 www.iescaree.com GLOBAL SERVICES ASSOCIATES, INC. 409 North Pacific Coast Highway, # 393 Redondo Beach, CA 90277 (310) 828-5709 www.globaleval.org INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE P.O. Box 3665 Culver City, CA 90231-3665 (310) 258-9451 www.ierf.org Screening for Best Qualified The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified. Contact Information For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055. Equal Employment Opportunity : It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
Apr 03, 2021
Description The County of Yolo is recruiting to fill two regular, full-time positions in the class of Management Analyst at the County Administrator's Office. The County Administrator's Office implements the policies and strategic plan of the county organization, as set by the Board of Supervisors, and provides executive management for the county departments and agencies. The role of the Management Analyst is to serve as a support function to assist the office in the evaluation and execution of the variety of projects that emerge on a frequent basis. Supportive functions can include research and analysis, report writing, meeting preparation and facilitation, presentations, and more. It is imperative that an individual in the analyst role have the time management and organizational skills to handle multiple projects at one time. Similarly, priorities within the office are ever changing as circumstances alter and new issues emerge. An analyst must have the flexibility to navigate change and prioritize work load accordingly. While the environment can be fast-paced, the position offers an exciting opportunity to work on assignments in a variety of fields. As the executive management for the organization, the office oversees a range of public services from natural resources to criminal justice to health and human services. The work of the Management Analyst will not be static in one topic area, but differ by assignment. Thus requiring a willingness to continuously learn and providing the opportunity to acquire knowledge regarding all aspects of county government. These positions can be filled at the Associate Management Analyst, Management Analyst, or Senior Management Analyst level. The candidates selected will be at the appropriate level, depending on their background and experience, and at the discretion of the appointing authority. The salary range for each classification level is as follows: Associate Management Analyst: $61,979 - $75,334 Annually Management Analyst: $70,946 - $86,222 Annually Senior Management Analyst: $86,604 - $105,274 Annually Interested applicants should submit an online County of Yolo Employment Application, responses to supplemental questions, a detailed resume, and verification of education by the closing date. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below. DEFINITION Associate Management Analyst/Management Analyst Incumbents perform a variety of complex administrative studies and analysis relating to operating procedures and practices, organization, budgetary requests or operational issues of assigned county departments; and/or of centralized county operations to recommend an appropriate course of action; and perform other related duties as assigned. Senior Management Analyst Under general direction, incumbents plan, organize and conduct difficult and complex research, analytical, financial, organizational and other tasks related to the operations of county departments, including budgetary and organizational analysis; serve as an administrative program specialist; may serve as staff to committees, Board and Commissions, and perform other related duties as assigned. DISTINGUISHING CHARACTERISTICS This classification specification describes one of the four classifications contained in the Management Analyst Series. The Series includes Associate Management Analyst, Management Analyst, Senior Management Analyst and Principal Management Analyst. Associate Management Analyst This is the entry level in the series. Depending upon assignments, some positions may be permanently allocated to this level. Incumbents receive general supervision while performing tasks of moderate difficulty. All findings and recommendations are subject to final review and approval. This classification is designated as confidential and incumbents may become involved in activities associated with, or perform duties relating to, the collective bargaining process. Incumbents in this classification perform management analytical activities associated with a County centralized management function and as such positions in this classification may be allocated only to the County Administrator's Office. Management Analyst This is the journey level class of the series. Positions in this class conduct complex administrative studies or analysis which involves advanced planning, scheduling and research. Incumbents act with considerable independence and are expected to have developed skills and knowledge in such areas as methods, techniques and source materials. This classification is designated as confidential and incumbents may become involved in activities associated with, or perform duties relating to, the collective bargaining process. Incumbents in this classification perform management analytical activities associated with a County centralized management function and as such positions in this classification may be allocated only to the County Administrator's Office. Senior Management Analyst This is the advanced journey level of the Management Analyst Series. Positions allocated at this level are distinguished by the degree of independence with which assignments are performed and by the degree of responsibility required for developing, organizing and finalizing assignments and projects. Incumbents may assist county management staff in the administration of one or more county departments. This classification is designated as confidential and incumbents may become involve in activities associated with, or perform duties relating to, the collective bargaining process. Incumbents in this classification perform management analytical activities associated with a County centralized management function and as such positions in these classifications may be allocated only to the County Administrator's Office. Essential Functions Associate Management Analyst/Management Analyst Reviews and analyzes budgetary data to make appropriate recommendations; Conducts systems and procedures, studies and makes recommendations for development or revising such; Plans and conducts special studies and projects; Gathers, evaluates and tabulates data; Formulates recommendations and prepares reports on the basis of evaluated data; Evaluates priority of assignments and projects to ensure follow up and completion through workload planning and scheduling; Studies organizational systems and structure, departmental standards, expense control, operating equipment and lay out of physical facilities; Prepares administrative bulletins, procedures and memoranda; Prepares and answers correspondence, questionnaires and other data gathering devices; Responds to inquiries on policy and procedures from departments, other governmental agencies and the public; Researches laws and other regulatory requirements governing governmental operations; Confers with representatives of other agencies and departments; Other Duties: May monitor expenditures and fund transfers; May assist in the preparation of capital improvement programs; May prepare and present staff work for boards, commissions and committees; Performs other related duties as assigned. Senior Management Analyst Performs detailed analytical studies of policies, procedures, organization operations, services, finances and related matters; Advises and assists department head and management staff in fiscal, organizational and procedural matters; Participates in the preparation, review and administration of departmental budgets; Researches and analyzes laws, policies and other regulatory requirements and changes; Develops policy statements for management approval; Assists in the preparation of capital improvement program; Prepares in-depth and complex reports and analyses; Prepares and answers correspondence and questionnaires; Confers with other agencies and departments; Serves as a liaison between departments; Reviews legal documents and contracts; and Serves as an administrative program specialist. Other Duties: May serve as a project lead staff person with other Management Analysts or other staff. May organize, coordinate and direct special programs or projects; and May make oral presentations to Boards of Commissions. Employment Standards Any combination of experience and education which provides the required knowledge and skill, is acceptable. A typical way of gaining the knowledge and skills is outlined below: Associate Management Analyst Equivalent to graduation from an accredited college or university with major course work in Public or Business Administration, Government, Finance, Accounting, Administration of Justice, Planning, Public Policy, Education or a closely related field. (Responsible analytical experience may be substituted for the required education on a year-for-year basis). Management Analyst Education: Equivalent to graduation from an accredited college or university with major course work in Public or Business Administration, Government, Finance, Accounting, Economics, Administration of Justice, Planning, Public Policy, Education or a closely related field. (Responsible administrative experience may be substituted for the required education on a year-for-year basis.) AND Experience : One (1) year of progressively responsible management, analytical, financial, or budget or personnel experience requiring analysis and interpretation of data. Master's degree in Public or Business Administration or closely related area may substitute for experience at this level. Senior Management Analyst Education: Equivalent to graduation from an accredited college or university with major course work in Public or Business Administration, Government, Finance, Accounting, Economics, Administration of Justice, Planning, Public Policy, Education or a closely related field. (Responsible analytical experience may be substituted for the required education on a year-for-year basis); AND Experience: Two (2) years of progressively responsible management, fiscal, personnel or governmental administrative, and analytical experience. (A Master's Degree in public or business administration, or closely related area may substitute for one (1) year of experience.) License : Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation. REQUIRED KNOWLEDGE AND ABILITY Associate Management Analyst/Management Analyst Knowledge of : principles and practices of governmental administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research methods, report writing, and personnel administration; Modern office software programs including but not limited to Microsoft Word, Microsoft Excel, and Access; Dynamics of staff-line relationships; Quality improvement processes, performance measurement techniques for public sector social and municipal services and programs. Ability to : apply principles, practices, methods and techniques of public administration, management analysis and statistics to the gathering, organizing and analysis of data; Present data in reports, memos, charts, graphs, and other appropriate forms; Express ones self clearly and concisely, both orally and in writing; Prepare comprehensive reports; Establish and maintain effective working relationships with others; Interpret related laws rules and regulations; Remain knowledgeable of developments in the field of public administration. Senior Management Analyst Knowledge of: all aspects of government administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research techniques, report writing, capital improvement programming, and personnel management; county government's organization, services and financing; modern office software programs including but not limited to Microsoft Word, Microsoft Excel, and Access; quality improvement processes, performance measurement techniques for public sector social and municipal services programs. Ability to: apply principles, practices, methods and techniques of public administration, management analysis and statistics to the gathering, organizing and analysis of data in order to prepare effective solutions and proposals to issues; understand, interpret and apply pertinent laws, regulations and procedures; express oneself clearly and concisely, both orally and in writing; analyze and interpret factual data; analyze a variety of administrative issues and make sound policy and procedural recommendations; prepares complex reports in a complete and accurate manner; serves in a lead capacity to analyst staff; establish and maintain effective working relationships with staff, the public, agency representatives, Department Heads and representative of Boards and Commissions. Application & Selection Process Application Process It is highly recommended that you print this job bulletin for future reference. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application and resume, applicants are required to submit a completed supplemental questionnaire, and verification of education for this position. Incomplete applications will be disqualified. Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways: As an attachment to the online application By e-mail to jobs@yolocounty.org By fax to (530) 666-8049 By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. All required documents must be received by the Human Resources Office by the closing date. Postmarks will not be accepted. Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail. Selection Procedure The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice. Screen for Minimum Qualifications: Week of 04/19/2021 Screen for Best Qualified: Week of04/26/2021 Department Selection Interviews: TBD Reference Checks: TBD Tentative Job Offer/Livescan/Drug & Alcohol Screen: TBD Estimated Start Date: May/June 2021 Verification of Education Acceptable forms of educational documentation are transcripts, and/or a copy of your diploma/degree. Official or unofficial transcripts are acceptable and must list the student name, institution name, field of study and date the degree was awarded. Copies of diplomas should indicate your name, the name of the school, a specific field of study and date of graduation. For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation. Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned. All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site ( http://www.iau-aiu.net/content/institutions ). Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following: 1. A written statement from a U.S accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required. 2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade. Note : Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only. EDUCATIONAL RECORDS EVALUATION SERVICE 601 University Ave., Suite 127 Sacramento, CA 95825 (916) 921-0790 www.eres.com FOREIGN EDUCATION DOCUMENT SERVICE P.O. Box 151739 San Diego, CA 92175 (619) 265-5810 www.documentservice.org CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC. P.O. Box 18358 Anaheim, CA 92817 (714) 237-9272 www.iescaree.com GLOBAL SERVICES ASSOCIATES, INC. 409 North Pacific Coast Highway, # 393 Redondo Beach, CA 90277 (310) 828-5709 www.globaleval.org INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE P.O. Box 3665 Culver City, CA 90231-3665 (310) 258-9451 www.ierf.org Screening for Best Qualified The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified. Contact Information For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055. Equal Employment Opportunity : It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-time, Probationary Collective Bargaining Unit: California State University Employees Union - Unit 7 Classification Salary Range: $3,115 - $5,639 per month Anticipated Hiring Range: $3,584 - $3,917 per month Recruitment Closing Date: April 30, 2021 THE DEPARTMENT Reporting to the Dean's Office, the Administrative Operations Coordinator in the Collins College provides comprehensive administrative support to the Dean and Associate Dean. This position provides administrative and operational support in the areas of overall Dean's Office support and events. This position provides administrative support to the college including, but not limited to, organization and coordination of the dean's calendars, meetings, events, and off campus activities, including travel support. This position is responsible for the scheduling of classrooms, scheduling on-campus meetings and retreats held at the college facilities, managing the college calendar and room assignments for course and non-course related activities, and coordinating facilities-related issues. This position gathers, analyzes and reports on information and technical data relating to the CSU system, university, college, and hospitality industry policies, procedures, budgets, and programs. The individual evaluates data, and makes accurate projections using business mathematics and basic statistical techniques, to provide clear reports and summaries to aid the deans in making informed decisions, possibly leading to the development or improvement of administrative policies, procedures, practices, or programs. Using professional knowledge, skills and attitudes, the individual makes independent work-related decisions, exercises sound judgment in the execution of all job duties, and compiles, writes, and presents reports to benefit students, staff, faculty, and administration. DUTIES AND RESPONSIBILITIES Provide support for the Dean and Associate Dean including, but not limited to: - Coordinate administrative work for the College Dean's office. - Respond to in-person, telephone, and electronic inquiries in a hospitable, professional, and timely manner - Maintain files and records for administration, staff, and faculty, including personal action files (PAF), semester contracts, and annual contracts - Create and maintain various databases, files, and procedural manuals for Collins - College programs and events - Process correspondence for the Dean, Associate Dean, and the college - Coordinate calendars - Make and follow through with comprehensive travel arrangements, including preparing travel authorization documents, submitting reimbursement requests and other paperwork as required - Execute, submit, and monitor business-related reimbursements - Prepare and write, in consultation with the Dean and Associate Dean, responses to inquiries, reports, and correspondence - Maintain up-to-date Board of Advisors roster and databases - Assist Dean with communications to Board of Advisors and University Advancement - Provide administrative and events support for the CSU Hospitality & Tourism Alliance - Assist Dean with development of the CSU Hospitality & Tourism Alliance annual budget - Provide administrative support for all faculty and staff searches Gather, evaluate, and report on data as directed by the Dean and Associate Dean including, but not limited to: - College annual report for the CSU, the university, and other stakeholders - College annual accreditation agency reports for the Accreditation Commission for - Programs in Hospitality Administration (ACPHA) - Program assessment, also in consultation with the department chair, faculty program coordinators, curriculum committee chair, or other appropriate committee chairs - College reports and college responses to the university for the Western Association of Schools and Colleges (WASC) - Other reporting as needed (for example, College Strategic Plan, Campus Strategic Initiatives, First-Year Experience [FYE], etc.) - Activities relating to the CSU Hospitality & Tourism Alliance Provide support to the Associate Dean and Department Chair, including but not limited to: - Work with the Department Chair to schedule all room assignments for course related activities - Schedule on-campus meetings and retreats held at the college facilities - Maintain and update as needed the college calendar and room assignments for all course and non-course related activities - Independently coordinate facilities-related issues and work with the faculty on meeting and pre-event needs, including event support forms - Monitor operational flow of meeting and events, as needed, and work with faculty or event contact to ensure a proper event conclusion and breakdown and coordinate post-event debriefings as needed - Initiate, process, expedite, and track through completion all CCHM work orders, key requests, and service requests to Facilities Management - Maintain building master key lock box and ownership logs - Submit all telephone line requests and Help Desk/IT requests for college and staff computers - Submit Graphics and Quick Print material orders as needed - Order office supplies, business cards, name tags, and other materials needed for operations - Expedite bulk and Fed Ex/UPS/etc. mailings - Maintain faculty/staff addresses, telephone numbers, and office directory - Secure buildings as directed - Maintain all community copiers and printers in three different buildings - Act as Building Safety coordinator and Buildings 79A,79B, & 80 Building Marshal - Assist Associate Dean and Senior Budget Analyst with annual computer and property inventories - Assist the Associate Dean with conducting quarterly building safety inspections - Conduct administrative orientation for all new faculty and staff hires Provide lead work direction to student assistants hired to work for the college and the Dean's Office, including but not limited to: - Train and coordinate all student assistants who act as the face and voice of the Collins College, to greet hospitably all students, guests, industry partners, vendors, and campus visitors to the college; to answer all general incoming telephone calls and address or forward appropriately all general inquiry "collins@cpp.edu" emails - Process mail, inter-campus mail, and/or email - Provide direction and information to visitors as needed - Update and maintain the college's internal Rooms Calendar in Outlook with course schedule and other room appointments - Maintain master schedule of course offerings and faculty office hours - Maintain and update files of Expanded Course Outline (ECOs) and syllabi for all HRT courses. Plan and execute all aspects of assigned events, including but not limited to: - Work with Communications Specialist to create and distribute marketing materials, including invitations, posters, signage, mail, email, brochures, and technology related communications - Use RSVP counts to plan operations accordingly - Plan and execute on-campus, off-campus, and virtual events thoroughly, while working with administration, faculty, staff, students, and external vendors, as necessary - Use event software to prepare event planning and management documents - Create and maintain event budgets and final financial reports - Coordinate and work with committees, and, where required, provide lead work direction to event volunteers - Create and maintain various databases - Review and process contracts and permits related to events - Process sponsorships/ ticket sales related to events - Interact with high level campus guests, students, faculty, staff, board members, vendors, and other external constituencies - Work on event-related projects, as assigned by the Dean or Associate Dean including, but not limited to, the Richard Frank Lecture Series, the Innovation - Speaker Series, Commencement, and conferences/ workshops hosted or sponsored by The Collins College Provide support for the Student Success Team and the Senior Budget Analyst including but not limited to: - Create and maintain student files in a secure area - Provide access to student files to authorized personnel - Assist all members of the Student Success Team with their logistic needs when it comes to student-focused events: parking in the Kellogg West parking lot; using classrooms, conference rooms, and other college spaces; ordering needed supplies; and processing Event Order forms and other required forms with - Facilities Management or other agencies - Assist with maintaining the college promotional and marketing inventory ("swag") QUALIFICATIONS High School diploma or its equivalent AND five (5) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures; thorough mastery of English grammar, punctuation and spelling; expertise in using office software packages, technology, and system; ability to independently handle multiple work unit priorities and projects; ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist; ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference; ability to effectively write and present own reports; ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; ability to use negotiation and persuasion skills to achieve results and expedite projects. PREFERRED QUALIFICATIONS - BA/BS in a relevant area of study (specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the preferred education on a year-for-year basis) - Proficiency in event management software and development software. - Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. - Event planning and execution and similar industry operations experience - Ability to use standard office equipment. - Ability to us MS Word to create word documents, including merge functions. - Ability to create graphic documents electronically. - Ability to use Excel, including database functions and intermediate mathematical formulas to create and maintain spreadsheets, budgets, etc. - Ability to multi-task and work quickly and accurately under pressure. - Ability to effectively interact with multiple constituencies. - Ability to plan, coordinate, execute, and evaluate special events and meetings, including appropriate post-function follow-up. - Ability to meet CSU driving and insurance requirements for occasional driving to off-campus meetings and events. - Ability to work occasional evening and weekend hours. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: April 30, 2021
Apr 17, 2021
Full Time
Description: Type of Appointment: Full-time, Probationary Collective Bargaining Unit: California State University Employees Union - Unit 7 Classification Salary Range: $3,115 - $5,639 per month Anticipated Hiring Range: $3,584 - $3,917 per month Recruitment Closing Date: April 30, 2021 THE DEPARTMENT Reporting to the Dean's Office, the Administrative Operations Coordinator in the Collins College provides comprehensive administrative support to the Dean and Associate Dean. This position provides administrative and operational support in the areas of overall Dean's Office support and events. This position provides administrative support to the college including, but not limited to, organization and coordination of the dean's calendars, meetings, events, and off campus activities, including travel support. This position is responsible for the scheduling of classrooms, scheduling on-campus meetings and retreats held at the college facilities, managing the college calendar and room assignments for course and non-course related activities, and coordinating facilities-related issues. This position gathers, analyzes and reports on information and technical data relating to the CSU system, university, college, and hospitality industry policies, procedures, budgets, and programs. The individual evaluates data, and makes accurate projections using business mathematics and basic statistical techniques, to provide clear reports and summaries to aid the deans in making informed decisions, possibly leading to the development or improvement of administrative policies, procedures, practices, or programs. Using professional knowledge, skills and attitudes, the individual makes independent work-related decisions, exercises sound judgment in the execution of all job duties, and compiles, writes, and presents reports to benefit students, staff, faculty, and administration. DUTIES AND RESPONSIBILITIES Provide support for the Dean and Associate Dean including, but not limited to: - Coordinate administrative work for the College Dean's office. - Respond to in-person, telephone, and electronic inquiries in a hospitable, professional, and timely manner - Maintain files and records for administration, staff, and faculty, including personal action files (PAF), semester contracts, and annual contracts - Create and maintain various databases, files, and procedural manuals for Collins - College programs and events - Process correspondence for the Dean, Associate Dean, and the college - Coordinate calendars - Make and follow through with comprehensive travel arrangements, including preparing travel authorization documents, submitting reimbursement requests and other paperwork as required - Execute, submit, and monitor business-related reimbursements - Prepare and write, in consultation with the Dean and Associate Dean, responses to inquiries, reports, and correspondence - Maintain up-to-date Board of Advisors roster and databases - Assist Dean with communications to Board of Advisors and University Advancement - Provide administrative and events support for the CSU Hospitality & Tourism Alliance - Assist Dean with development of the CSU Hospitality & Tourism Alliance annual budget - Provide administrative support for all faculty and staff searches Gather, evaluate, and report on data as directed by the Dean and Associate Dean including, but not limited to: - College annual report for the CSU, the university, and other stakeholders - College annual accreditation agency reports for the Accreditation Commission for - Programs in Hospitality Administration (ACPHA) - Program assessment, also in consultation with the department chair, faculty program coordinators, curriculum committee chair, or other appropriate committee chairs - College reports and college responses to the university for the Western Association of Schools and Colleges (WASC) - Other reporting as needed (for example, College Strategic Plan, Campus Strategic Initiatives, First-Year Experience [FYE], etc.) - Activities relating to the CSU Hospitality & Tourism Alliance Provide support to the Associate Dean and Department Chair, including but not limited to: - Work with the Department Chair to schedule all room assignments for course related activities - Schedule on-campus meetings and retreats held at the college facilities - Maintain and update as needed the college calendar and room assignments for all course and non-course related activities - Independently coordinate facilities-related issues and work with the faculty on meeting and pre-event needs, including event support forms - Monitor operational flow of meeting and events, as needed, and work with faculty or event contact to ensure a proper event conclusion and breakdown and coordinate post-event debriefings as needed - Initiate, process, expedite, and track through completion all CCHM work orders, key requests, and service requests to Facilities Management - Maintain building master key lock box and ownership logs - Submit all telephone line requests and Help Desk/IT requests for college and staff computers - Submit Graphics and Quick Print material orders as needed - Order office supplies, business cards, name tags, and other materials needed for operations - Expedite bulk and Fed Ex/UPS/etc. mailings - Maintain faculty/staff addresses, telephone numbers, and office directory - Secure buildings as directed - Maintain all community copiers and printers in three different buildings - Act as Building Safety coordinator and Buildings 79A,79B, & 80 Building Marshal - Assist Associate Dean and Senior Budget Analyst with annual computer and property inventories - Assist the Associate Dean with conducting quarterly building safety inspections - Conduct administrative orientation for all new faculty and staff hires Provide lead work direction to student assistants hired to work for the college and the Dean's Office, including but not limited to: - Train and coordinate all student assistants who act as the face and voice of the Collins College, to greet hospitably all students, guests, industry partners, vendors, and campus visitors to the college; to answer all general incoming telephone calls and address or forward appropriately all general inquiry "collins@cpp.edu" emails - Process mail, inter-campus mail, and/or email - Provide direction and information to visitors as needed - Update and maintain the college's internal Rooms Calendar in Outlook with course schedule and other room appointments - Maintain master schedule of course offerings and faculty office hours - Maintain and update files of Expanded Course Outline (ECOs) and syllabi for all HRT courses. Plan and execute all aspects of assigned events, including but not limited to: - Work with Communications Specialist to create and distribute marketing materials, including invitations, posters, signage, mail, email, brochures, and technology related communications - Use RSVP counts to plan operations accordingly - Plan and execute on-campus, off-campus, and virtual events thoroughly, while working with administration, faculty, staff, students, and external vendors, as necessary - Use event software to prepare event planning and management documents - Create and maintain event budgets and final financial reports - Coordinate and work with committees, and, where required, provide lead work direction to event volunteers - Create and maintain various databases - Review and process contracts and permits related to events - Process sponsorships/ ticket sales related to events - Interact with high level campus guests, students, faculty, staff, board members, vendors, and other external constituencies - Work on event-related projects, as assigned by the Dean or Associate Dean including, but not limited to, the Richard Frank Lecture Series, the Innovation - Speaker Series, Commencement, and conferences/ workshops hosted or sponsored by The Collins College Provide support for the Student Success Team and the Senior Budget Analyst including but not limited to: - Create and maintain student files in a secure area - Provide access to student files to authorized personnel - Assist all members of the Student Success Team with their logistic needs when it comes to student-focused events: parking in the Kellogg West parking lot; using classrooms, conference rooms, and other college spaces; ordering needed supplies; and processing Event Order forms and other required forms with - Facilities Management or other agencies - Assist with maintaining the college promotional and marketing inventory ("swag") QUALIFICATIONS High School diploma or its equivalent AND five (5) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures; thorough mastery of English grammar, punctuation and spelling; expertise in using office software packages, technology, and system; ability to independently handle multiple work unit priorities and projects; ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist; ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference; ability to effectively write and present own reports; ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; ability to use negotiation and persuasion skills to achieve results and expedite projects. PREFERRED QUALIFICATIONS - BA/BS in a relevant area of study (specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the preferred education on a year-for-year basis) - Proficiency in event management software and development software. - Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. - Event planning and execution and similar industry operations experience - Ability to use standard office equipment. - Ability to us MS Word to create word documents, including merge functions. - Ability to create graphic documents electronically. - Ability to use Excel, including database functions and intermediate mathematical formulas to create and maintain spreadsheets, budgets, etc. - Ability to multi-task and work quickly and accurately under pressure. - Ability to effectively interact with multiple constituencies. - Ability to plan, coordinate, execute, and evaluate special events and meetings, including appropriate post-function follow-up. - Ability to meet CSU driving and insurance requirements for occasional driving to off-campus meetings and events. - Ability to work occasional evening and weekend hours. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: April 30, 2021
Monterey County Human Resources
Salinas, California, United States
Position Description Exam #20/20B24/12ND Application Filing Deadline: Open Until Filled Priority Screening Date: April 9, 2021 DEPARTMENT: The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). DESCRIPTION: The Auditor-Controller seeks applicants able to perform professional accounting and financial analysis of the County's fiscal operations for County-wide programs and systems; interpret and apply legal requirements and policies; and provide advice, consultation, and professional support on fiscal, accounting, and budgetary procedures. The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis. All application material must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis until the position is filled. Examples of Duties Prepares financial schedules, analysis, documentation, and a variety of complex accounting, and financial reports that may include: Comprehensive Annual Financial Report (CAFR), GANN limit, County Annual Financial Transaction Report for the State Controller's Office, Adopted Budget, and GASB Pronouncement implementation. Provides advice, assistance, and training to County departments including: The Countywide Cost Allocation Plan (COWCAP), year-end closing revenue estimates, preparation of financial documents and reporting, accounting processes and compliance requirements, and/or systems operations. Performs a variety of other complex accounting, auditing, and financial analysis, operations, issue resolution, and monitoring to include allocation of property tax administrative costs to cities and other agencies and debt management. Plans, organizes, coordinates, and performs the complex accounting, fiscal, and/or audit work to prepare a variety of reports and schedules, that may include: computation of interest on County accounts, reconciliation of the County's cash and investment portfolio, and other assigned tasks. Supervises professional and technical accounting staff by assigning, directing, training, and reviewing work for accuracy, completeness, and compliance with established requirements; manages work performance; and recommends transfers, reassignment, and discipline. Plans, develops, coordinates, and implements fiscal management policies, goals, objectives, procedures, standards, and programs with the management team. Reviews, analyzes, researches, interprets, and communicates legislation to ensure compliance with laws, rules, and regulations that fiscally impact County and departmental programs. Establishes and maintains positive working relationships with departmental management and staff, other County departments, external agencies, community-based companies, vendors, and State and Federal program auditors. To view the job description, please visit the Monterey County website or click on the following link: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications KNOWLEDGE/SKILLS/ABILITIES: Thorough knowledge of: Principles and methods of public finance administration, particularly in the areas of accounting operations, auditing, budgeting, and management; fiscal control auditing, cost accounting, financial reporting, forecasting, financial analysis, general accounting, business and personnel accounting, internal/external financial and operations auditing, property tax apportionment and accounting Cost accounting theory and methods Enterprise and government accounting principles and practices Government and non-government auditing and accounting principles and procedures Professional report writing techniques. Working knowledge of: Research and assessment techniques Quantitative analysis and business statistical methods and techniques Principles and practices of supervision, including work planning, scheduling, reviewing, evaluating, training, and corrective action Related computer technology systems, hardware, and applicable software application and operations Governmental accounting, budgetary principles, and operational practices Business law applicable to financial operations. Skill and Ability to: Plan, organize, direct, and coordinate fiscal and accounting activities to support County operations Analyze, evaluate, and solve complex, accounting, budgetary, and administrative problems Prepare clear and concise accounting, budgetary, statistical, and narrative reports; present information to a group effectively Develop or revise accounting systems, processes, and activities to meet changing needs Assist in the design and implementation of computerized accounting systems Develop, implement, and administer automated data gathering, processing, and reporting systems Present technical and financial information, and reports; communicate effectively both orally and in writing Select, supervise, assign, work, train, and evaluate the performance of professional, technical, and clerical staff Make accurate and complex computations Meet schedules and timelines Provide excellent and courteous customer service and establish and maintain effective working relationships. Examples of Experience/Education/Training EXAMPLESOF EXPERIENCE/EDUCATION/TRAINING The knowledge, skills, and abilities listed above may be acquired through various types of experience, education, or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Education Equivalent to a bachelor's degree in Accounting, Public or Business Administration, Economics, Finance or a closely related field with course work in Accounting, Finance, and Business Administration. Experience Three (3) years of experience performing professional level accounting/auditing duties with a CPA firm, public or private agency or two (2) years of experience at a level equivalent to an Accountant-Auditor III in Monterey County. Additional Information BENEFITS Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees will be required to submit to a background investigation to include fingerprinting and a credit check and may include a review of information concerning present and/or prior employment, driving record, and record of criminal conviction. Employees must have and show their Social Security Card on the first day of work. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. If you believe you possess a disability that would require test accommodation, please call Nairi Davis at (831) 755-5092. APPLICATION & SELECTION PROCEDURES Apply On-line! Our Website: http://agency.governmentjobs.com/montereycounty Applications may be obtained from and submitted to: Monterey County Auditor-Controller Department Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us | Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions Priority Screening Date: Friday, April 9, 2021 Applicants who fail to provide all required materials will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5092. Closing Date/Time:
Apr 05, 2021
Full Time
Position Description Exam #20/20B24/12ND Application Filing Deadline: Open Until Filled Priority Screening Date: April 9, 2021 DEPARTMENT: The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). DESCRIPTION: The Auditor-Controller seeks applicants able to perform professional accounting and financial analysis of the County's fiscal operations for County-wide programs and systems; interpret and apply legal requirements and policies; and provide advice, consultation, and professional support on fiscal, accounting, and budgetary procedures. The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis. All application material must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis until the position is filled. Examples of Duties Prepares financial schedules, analysis, documentation, and a variety of complex accounting, and financial reports that may include: Comprehensive Annual Financial Report (CAFR), GANN limit, County Annual Financial Transaction Report for the State Controller's Office, Adopted Budget, and GASB Pronouncement implementation. Provides advice, assistance, and training to County departments including: The Countywide Cost Allocation Plan (COWCAP), year-end closing revenue estimates, preparation of financial documents and reporting, accounting processes and compliance requirements, and/or systems operations. Performs a variety of other complex accounting, auditing, and financial analysis, operations, issue resolution, and monitoring to include allocation of property tax administrative costs to cities and other agencies and debt management. Plans, organizes, coordinates, and performs the complex accounting, fiscal, and/or audit work to prepare a variety of reports and schedules, that may include: computation of interest on County accounts, reconciliation of the County's cash and investment portfolio, and other assigned tasks. Supervises professional and technical accounting staff by assigning, directing, training, and reviewing work for accuracy, completeness, and compliance with established requirements; manages work performance; and recommends transfers, reassignment, and discipline. Plans, develops, coordinates, and implements fiscal management policies, goals, objectives, procedures, standards, and programs with the management team. Reviews, analyzes, researches, interprets, and communicates legislation to ensure compliance with laws, rules, and regulations that fiscally impact County and departmental programs. Establishes and maintains positive working relationships with departmental management and staff, other County departments, external agencies, community-based companies, vendors, and State and Federal program auditors. To view the job description, please visit the Monterey County website or click on the following link: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications KNOWLEDGE/SKILLS/ABILITIES: Thorough knowledge of: Principles and methods of public finance administration, particularly in the areas of accounting operations, auditing, budgeting, and management; fiscal control auditing, cost accounting, financial reporting, forecasting, financial analysis, general accounting, business and personnel accounting, internal/external financial and operations auditing, property tax apportionment and accounting Cost accounting theory and methods Enterprise and government accounting principles and practices Government and non-government auditing and accounting principles and procedures Professional report writing techniques. Working knowledge of: Research and assessment techniques Quantitative analysis and business statistical methods and techniques Principles and practices of supervision, including work planning, scheduling, reviewing, evaluating, training, and corrective action Related computer technology systems, hardware, and applicable software application and operations Governmental accounting, budgetary principles, and operational practices Business law applicable to financial operations. Skill and Ability to: Plan, organize, direct, and coordinate fiscal and accounting activities to support County operations Analyze, evaluate, and solve complex, accounting, budgetary, and administrative problems Prepare clear and concise accounting, budgetary, statistical, and narrative reports; present information to a group effectively Develop or revise accounting systems, processes, and activities to meet changing needs Assist in the design and implementation of computerized accounting systems Develop, implement, and administer automated data gathering, processing, and reporting systems Present technical and financial information, and reports; communicate effectively both orally and in writing Select, supervise, assign, work, train, and evaluate the performance of professional, technical, and clerical staff Make accurate and complex computations Meet schedules and timelines Provide excellent and courteous customer service and establish and maintain effective working relationships. Examples of Experience/Education/Training EXAMPLESOF EXPERIENCE/EDUCATION/TRAINING The knowledge, skills, and abilities listed above may be acquired through various types of experience, education, or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Education Equivalent to a bachelor's degree in Accounting, Public or Business Administration, Economics, Finance or a closely related field with course work in Accounting, Finance, and Business Administration. Experience Three (3) years of experience performing professional level accounting/auditing duties with a CPA firm, public or private agency or two (2) years of experience at a level equivalent to an Accountant-Auditor III in Monterey County. Additional Information BENEFITS Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees will be required to submit to a background investigation to include fingerprinting and a credit check and may include a review of information concerning present and/or prior employment, driving record, and record of criminal conviction. Employees must have and show their Social Security Card on the first day of work. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. If you believe you possess a disability that would require test accommodation, please call Nairi Davis at (831) 755-5092. APPLICATION & SELECTION PROCEDURES Apply On-line! Our Website: http://agency.governmentjobs.com/montereycounty Applications may be obtained from and submitted to: Monterey County Auditor-Controller Department Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us | Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions Priority Screening Date: Friday, April 9, 2021 Applicants who fail to provide all required materials will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5092. Closing Date/Time:
City of Costa Mesa, CA
Costa Mesa, CA, United States
This job posting was last updated on April 15, 2021 *Due to recent budget reductions, employees in these classifications are required to furlough 104 hours between June 21, 2020 and June 18, 2021. New employees will have their required furlough hours prorated based on hire date. *Effective July 2022: 2% Salary Increase will be applied. Under general supervision, performs work of routine difficulty in the development and modification of software application programs in support of the information processing needs of city departments; to perform both routine and complex technical and administrative tasks related to the development and operation of the system; and to perform related duties as required. Incumbents may be assigned to any of the following assignments: General Programming or Geographic Information Systems (GIS) and related programming. CLASS CHARACTERISTICS: This position receives functional supervision from the Systems and Programming Supervisor and performs a variety of software analysis functions in support of various user department needs. This position may receive technical direction from the Senior Programmer Analyst in completing particular assignments. This position requires knowledge of a broader range of applications programs, operating systems and division operations than the Programmer Analyst I classification. APPLICATION AND SELECTION PROCESS: The previous vacancy assigned to Geographic Information Systems (GIS) has been filled. There is currently 1 full-time vacancy assigned to Laserfiche Document Imaging System. Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. The next application review date is Monday, May 3, 2021. Candidates are required to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Closing Date/Time: Continuous
Apr 05, 2021
Full Time
This job posting was last updated on April 15, 2021 *Due to recent budget reductions, employees in these classifications are required to furlough 104 hours between June 21, 2020 and June 18, 2021. New employees will have their required furlough hours prorated based on hire date. *Effective July 2022: 2% Salary Increase will be applied. Under general supervision, performs work of routine difficulty in the development and modification of software application programs in support of the information processing needs of city departments; to perform both routine and complex technical and administrative tasks related to the development and operation of the system; and to perform related duties as required. Incumbents may be assigned to any of the following assignments: General Programming or Geographic Information Systems (GIS) and related programming. CLASS CHARACTERISTICS: This position receives functional supervision from the Systems and Programming Supervisor and performs a variety of software analysis functions in support of various user department needs. This position may receive technical direction from the Senior Programmer Analyst in completing particular assignments. This position requires knowledge of a broader range of applications programs, operating systems and division operations than the Programmer Analyst I classification. APPLICATION AND SELECTION PROCESS: The previous vacancy assigned to Geographic Information Systems (GIS) has been filled. There is currently 1 full-time vacancy assigned to Laserfiche Document Imaging System. Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. The next application review date is Monday, May 3, 2021. Candidates are required to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Closing Date/Time: Continuous
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial Reporting Analyst. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,693 to $8,489 per month. Classification Administrative Analyst Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial Reporting Analyst to assist in the systemwide financial reporting and analysis of the financial data from 23 CSU campuses, Chancellor's Office, and all component units. In addition, the Financial Reporting Analyst acts as liaison for external audit where appropriate, monitors systemwide financial reporting compliance, conducts technical research on new and upcoming accounting pronouncements, provides support in implementing systemwide accounting financial reporting guidance to the CSU campuses, and prepares systemwide journal entries passed down to campuses. APPLICANTS CALLED IN TO INTERVIEW WILL BE GIVEN A SKILLS TEST. Responsibilities Under the general direction of the Financial Reporting Manager, the Financial Reporting Analyst's functions will include, but are not limited to: Systemwide Financial Reporting and Analysis -Assist with the preparation of the annual CSU consolidated financial statements and Single Audit Report that includes: -Consolidation of data/information of 23 campuses, the Chancellor's Office, and all discretely presented component units; -Identification and preparation of the necessary elimination, adjustment, and reclassification entries; -Analysis and preparation of the management's discussion and analysis (MD&A), footnotes, and supplemental schedules; -Analysis and review of the campus and component units financial information submitted in the reporting package for accuracy and consistency; and -Analysis and review of the campus financial information to ensure timely implementation of accounting standards. -Perform analyses and reconciliation of campus financial information with systemwide data to ensure accuracy, compliance, and integrity of the financial information for reporting financial results, financial forecasts, and key business metrics; -Evaluate impact of new GASB/FASB accounting standards as it applies to campuses and participate in planning and developing financial reporting tools/guides for implementing new standards; -Assist with the maintenance and update of systemwide training materials, analysis and process improvements, assist in training sessions as well as serving as a presenter at GAAP reporting trainings; -Provide training, guidance and support to campuses and component units; -Update CSU GAAP Accounting and Reporting manual; -Update, modify or create new footnotes or supplemental schedules in the financial reporting tool (Wdesk). Act as the main contact person to the Customer Success Manager of Wdesk; -Special assignments, which include research activities over complex accounting problems/issues, as required. Systemwide Passdown Journal Entries/Schedules -Prepare the passdown journal entries/schedules to the campuses which includes the following, but not limited to: -Pension obligations; -Other postemployment benefits obligations; -Long-term debt related to the Systemwide Revenue Bonds program; -State appropriations revenue; -Commitment and contingencies; -Investments; -Related party transactions; -Cap and Trade. Coordination of External Audits and Reporting Compliance -Prepare systemwide audit schedules to ensure timely submission to the external audit firm; -Gather and prepare information required by the State Controller's Office; -Serve as the primary contact with campuses as it relates to the submission of the IPEDS financial survey reports and NCAA AUP reports to the federal agency/regulatory agency; -Prepare Single Audit Report to be compliant to Office of Management and Budget (OMB) Federal Audit Clearinghouse; -Monitor and review of the completion of corrective action plans for significant deficiencies and material weaknesses of campuses and component units arising from audits. Special Assignments -Special assignments include the following, but not limited to: -Maintain user access rights to Wdesk, SharePoint, and MoveIt; -Ensure completeness and accuracy of the CSU GAAP Coordinators Access List; -Take minutes of weekly GAAP calls with campuses and external auditors; Qualifications This position requires: -Bachelor's degree in Accounting, or equivalent combination of education and related work experience; -Minimum 3 years' related experience in accounting, GAAP financial statement preparation/consolidation, financial reporting and analysis; -Extensive knowledge of GAAP (GASB and FASB Standards) and familiarity with GAAS. This is necessary for the preparation of financial statements and supporting audit schedules; -Strong analytical and technical accounting skills. This is necessary for the performance of fluctuation, variance, projection, and trend analyses; -Experience with consolidation of financial information; -Ability to effectively research, present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; -Ability to work independently with a high degree of accuracy under tight timelines; -Knowledge with business process policies and procedures; -Excellent written and verbal communication skills; -Excellent organizational skills; -Experience with word processing, spreadsheet and database software. Preferred Qualifications -CPA certification is highly desired; or progress towards CPA certification; -CSU/higher education and/or public accounting experience; -Experience with coordinating for financial audits and/or single audits; -Knowledge of Oracle/PeopleSoft Financials and Data Warehouse, Wdesk, and/or Tableau; -Advanced knowledge of Microsoft Office (e.g. Excel, Word, PowerPoint). Application Period Priority consideration will be given to candidates who apply by April 15, 2021 . Applications will be accepted until the job posting is removed. How To Apply Please click " Apply Now " to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix Closing Date/Time: Open until filled
Apr 01, 2021
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial Reporting Analyst. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,693 to $8,489 per month. Classification Administrative Analyst Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial Reporting Analyst to assist in the systemwide financial reporting and analysis of the financial data from 23 CSU campuses, Chancellor's Office, and all component units. In addition, the Financial Reporting Analyst acts as liaison for external audit where appropriate, monitors systemwide financial reporting compliance, conducts technical research on new and upcoming accounting pronouncements, provides support in implementing systemwide accounting financial reporting guidance to the CSU campuses, and prepares systemwide journal entries passed down to campuses. APPLICANTS CALLED IN TO INTERVIEW WILL BE GIVEN A SKILLS TEST. Responsibilities Under the general direction of the Financial Reporting Manager, the Financial Reporting Analyst's functions will include, but are not limited to: Systemwide Financial Reporting and Analysis -Assist with the preparation of the annual CSU consolidated financial statements and Single Audit Report that includes: -Consolidation of data/information of 23 campuses, the Chancellor's Office, and all discretely presented component units; -Identification and preparation of the necessary elimination, adjustment, and reclassification entries; -Analysis and preparation of the management's discussion and analysis (MD&A), footnotes, and supplemental schedules; -Analysis and review of the campus and component units financial information submitted in the reporting package for accuracy and consistency; and -Analysis and review of the campus financial information to ensure timely implementation of accounting standards. -Perform analyses and reconciliation of campus financial information with systemwide data to ensure accuracy, compliance, and integrity of the financial information for reporting financial results, financial forecasts, and key business metrics; -Evaluate impact of new GASB/FASB accounting standards as it applies to campuses and participate in planning and developing financial reporting tools/guides for implementing new standards; -Assist with the maintenance and update of systemwide training materials, analysis and process improvements, assist in training sessions as well as serving as a presenter at GAAP reporting trainings; -Provide training, guidance and support to campuses and component units; -Update CSU GAAP Accounting and Reporting manual; -Update, modify or create new footnotes or supplemental schedules in the financial reporting tool (Wdesk). Act as the main contact person to the Customer Success Manager of Wdesk; -Special assignments, which include research activities over complex accounting problems/issues, as required. Systemwide Passdown Journal Entries/Schedules -Prepare the passdown journal entries/schedules to the campuses which includes the following, but not limited to: -Pension obligations; -Other postemployment benefits obligations; -Long-term debt related to the Systemwide Revenue Bonds program; -State appropriations revenue; -Commitment and contingencies; -Investments; -Related party transactions; -Cap and Trade. Coordination of External Audits and Reporting Compliance -Prepare systemwide audit schedules to ensure timely submission to the external audit firm; -Gather and prepare information required by the State Controller's Office; -Serve as the primary contact with campuses as it relates to the submission of the IPEDS financial survey reports and NCAA AUP reports to the federal agency/regulatory agency; -Prepare Single Audit Report to be compliant to Office of Management and Budget (OMB) Federal Audit Clearinghouse; -Monitor and review of the completion of corrective action plans for significant deficiencies and material weaknesses of campuses and component units arising from audits. Special Assignments -Special assignments include the following, but not limited to: -Maintain user access rights to Wdesk, SharePoint, and MoveIt; -Ensure completeness and accuracy of the CSU GAAP Coordinators Access List; -Take minutes of weekly GAAP calls with campuses and external auditors; Qualifications This position requires: -Bachelor's degree in Accounting, or equivalent combination of education and related work experience; -Minimum 3 years' related experience in accounting, GAAP financial statement preparation/consolidation, financial reporting and analysis; -Extensive knowledge of GAAP (GASB and FASB Standards) and familiarity with GAAS. This is necessary for the preparation of financial statements and supporting audit schedules; -Strong analytical and technical accounting skills. This is necessary for the performance of fluctuation, variance, projection, and trend analyses; -Experience with consolidation of financial information; -Ability to effectively research, present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; -Ability to work independently with a high degree of accuracy under tight timelines; -Knowledge with business process policies and procedures; -Excellent written and verbal communication skills; -Excellent organizational skills; -Experience with word processing, spreadsheet and database software. Preferred Qualifications -CPA certification is highly desired; or progress towards CPA certification; -CSU/higher education and/or public accounting experience; -Experience with coordinating for financial audits and/or single audits; -Knowledge of Oracle/PeopleSoft Financials and Data Warehouse, Wdesk, and/or Tableau; -Advanced knowledge of Microsoft Office (e.g. Excel, Word, PowerPoint). Application Period Priority consideration will be given to candidates who apply by April 15, 2021 . Applications will be accepted until the job posting is removed. How To Apply Please click " Apply Now " to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix Closing Date/Time: Open until filled
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Description: (Administrative Analyst I/Non-Exempt) MB2021-PC2675< Apply Today! Open until filled. Application Screening Begins: Monday, April May 3, 2021 Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay ( WWW.CSUMB.EDU ) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. By 2030, CSUMB's sustainability initiative is to be carbon neutral. PURPOSE : Under the general direction of the Associate Vice President for Facilities Management, and the day-to-day work direction of the Senior Facilities Management Business Analyst, the Facilities Management Business Analyst is responsible for organizing and performing a variety of administrative, organizational, and technical duties to support the department staff and facilitate the efficient functioning of Facilities Management. The Facilities Management department provides a clean, safe and well maintained campus environment, and the department is a top-performing service provider that enhances customer experience. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Creates and tracks service agreements, change orders, purchase requisitions and alterations as needed. Expedites and tracks the progress of change orders and payment requests through the signature and payment processes. Acts as point of contact for contractors and architects making payment status inquiries. Tracks expenditures for operating budgets and project costs. Ensures that project recordkeeping complies with campus Accounting department and Chancellor's Office project tracking guidelines. Analyzes past budget and actual expenses to set up new purchase orders, contracts, and service agreements each fiscal year. Researches and establishes new service agreements with vendors as necessary, including insurance requirements. Runs queries from CMS and CFS database systems to reconcile accounts and prepare reports. Coordinates invoice approvals with auxiliary services and campus departments for projects. Tracks expenses and monitors Purchase Orders/Service Agreements for adequate funding. Develops and updates department spreadsheets with expenses and cost recovery information. Researches and analyzes discrepancies in billing and payments, and works with vendors to resolve billing issues. Tracks, estimates, and reports accruals for year-end close. Runs queries from LIMBLE (Work Order System), CMS and CSF monthly. Prepares Cost Recovery Reports for both materials and premium time charge backs. Works with Analyst, to review both LIMBLE and CFS reports, to ensure all cost recovery items are captured monthly. Drafts reports and invoices, and prepare for submission to Division Budget Analyst, and Accounting Department. Works with Corporation on any disputed invoices or discrepancies. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge: Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Abilities: Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. MINIMUM QUALIFICATIONS : General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Fully functional knowledge of customer service interaction, professional demeanor, as well as an ability to understand and operate in a variety of organizational structures. Proficient with a broad range of technology, systems, and packages; to include word processing, spreadsheet, mail merges, database management, and electronic scheduling. Ability to establish and maintain cooperative working relationships within a diverse, academic environment. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. Experience working with volunteer and community groups. Some events experience. Skill in: Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, and providing exceptional customer service. PREFERRED QUALIFICATIONS : Equivalent to five (5) years of progressively responsible administrative support experience which has involved supporting, monitoring, coordinating clerical work through a system of internal procedures and internal controls to ensure the efficient operation of an organization. Prospective applicants who have not had the experience listed may substitute other evidence of meeting the above qualifications for up to two years of the required experience. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent finance information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations POSITION INFORMATION : Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) Anticipated Campus Hiring Salary: Low $4,000's/month CSU Salary Range FLSA Status: Non-Exempt CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For more information, visit: CSU Benefits R09 . Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability, visit: Employee Housing . APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at: https://csumb.edu/clery CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
Apr 16, 2021
Full Time
Description: (Administrative Analyst I/Non-Exempt) MB2021-PC2675< Apply Today! Open until filled. Application Screening Begins: Monday, April May 3, 2021 Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay ( WWW.CSUMB.EDU ) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. By 2030, CSUMB's sustainability initiative is to be carbon neutral. PURPOSE : Under the general direction of the Associate Vice President for Facilities Management, and the day-to-day work direction of the Senior Facilities Management Business Analyst, the Facilities Management Business Analyst is responsible for organizing and performing a variety of administrative, organizational, and technical duties to support the department staff and facilitate the efficient functioning of Facilities Management. The Facilities Management department provides a clean, safe and well maintained campus environment, and the department is a top-performing service provider that enhances customer experience. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Creates and tracks service agreements, change orders, purchase requisitions and alterations as needed. Expedites and tracks the progress of change orders and payment requests through the signature and payment processes. Acts as point of contact for contractors and architects making payment status inquiries. Tracks expenditures for operating budgets and project costs. Ensures that project recordkeeping complies with campus Accounting department and Chancellor's Office project tracking guidelines. Analyzes past budget and actual expenses to set up new purchase orders, contracts, and service agreements each fiscal year. Researches and establishes new service agreements with vendors as necessary, including insurance requirements. Runs queries from CMS and CFS database systems to reconcile accounts and prepare reports. Coordinates invoice approvals with auxiliary services and campus departments for projects. Tracks expenses and monitors Purchase Orders/Service Agreements for adequate funding. Develops and updates department spreadsheets with expenses and cost recovery information. Researches and analyzes discrepancies in billing and payments, and works with vendors to resolve billing issues. Tracks, estimates, and reports accruals for year-end close. Runs queries from LIMBLE (Work Order System), CMS and CSF monthly. Prepares Cost Recovery Reports for both materials and premium time charge backs. Works with Analyst, to review both LIMBLE and CFS reports, to ensure all cost recovery items are captured monthly. Drafts reports and invoices, and prepare for submission to Division Budget Analyst, and Accounting Department. Works with Corporation on any disputed invoices or discrepancies. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge: Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Abilities: Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. MINIMUM QUALIFICATIONS : General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Fully functional knowledge of customer service interaction, professional demeanor, as well as an ability to understand and operate in a variety of organizational structures. Proficient with a broad range of technology, systems, and packages; to include word processing, spreadsheet, mail merges, database management, and electronic scheduling. Ability to establish and maintain cooperative working relationships within a diverse, academic environment. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above. Experience working with volunteer and community groups. Some events experience. Skill in: Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, and providing exceptional customer service. PREFERRED QUALIFICATIONS : Equivalent to five (5) years of progressively responsible administrative support experience which has involved supporting, monitoring, coordinating clerical work through a system of internal procedures and internal controls to ensure the efficient operation of an organization. Prospective applicants who have not had the experience listed may substitute other evidence of meeting the above qualifications for up to two years of the required experience. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent finance information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations POSITION INFORMATION : Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU) Anticipated Campus Hiring Salary: Low $4,000's/month CSU Salary Range FLSA Status: Non-Exempt CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For more information, visit: CSU Benefits R09 . Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability, visit: Employee Housing . APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at: https://csumb.edu/clery CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled
City of San Jose
United States, California, San Jose
Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.   The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.  The position of Senior Analyst in the Airport Operations Division provides support to the Airport in managing the administrative section of the Airport’s Operations Division. The Operations Division manages the daily operations of the Airside, Landside, Security and Terminal / Passenger Experience operations of the Airport, including the ID badging and Permit functions. This position will develop and manage the Operations Division and Airport Technology Services’ $35 million Operating Budget and $4 million Capital budget and supervises one Analyst to accomplish the administrative projects and tasks of the Division.  The Senior Analyst, Operations Division position responsibilities include, but are not limited to:  - Budgetary functions for the Operations Division and Airport Technology Services including managing the Division budgets, managing the purchasing and procurement processes, providing real-time budgetary analysis for Division staff;  - Coordinating with other Divisions and City Hall staff to assist Operations Division staff with contract management, procurements, RFP processes and auditing processes;  - Serve as the Division liaison to the City/Airport Employee Services staff regarding hiring and HR processes, analyze and track vacancies, training and appraisals for Division staff and make recommendations towards improvement in processes and procedures;  - Provide input and be involved in daily Operations Division activities, assisting staff communications, organization and operational efficiencies and customer service;  - Supervise professional and support staff, prioritizing and assigning work, conducting performance evaluations, ensuring staff receives well rounded training, and contributing to implementation of Airport strategic priorities;  - Oversees the implementation of program policies and procedures, provides training on program requirements and best practices, ensures administrative procedures are up to date and conducts continuous process evaluation and improvement to enhance customer service levels  This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.  Competencies  The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:  - Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. - Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. - Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.  - Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. - Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. - Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction. - Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Apr 19, 2021
Full Time
Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.   The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.  The position of Senior Analyst in the Airport Operations Division provides support to the Airport in managing the administrative section of the Airport’s Operations Division. The Operations Division manages the daily operations of the Airside, Landside, Security and Terminal / Passenger Experience operations of the Airport, including the ID badging and Permit functions. This position will develop and manage the Operations Division and Airport Technology Services’ $35 million Operating Budget and $4 million Capital budget and supervises one Analyst to accomplish the administrative projects and tasks of the Division.  The Senior Analyst, Operations Division position responsibilities include, but are not limited to:  - Budgetary functions for the Operations Division and Airport Technology Services including managing the Division budgets, managing the purchasing and procurement processes, providing real-time budgetary analysis for Division staff;  - Coordinating with other Divisions and City Hall staff to assist Operations Division staff with contract management, procurements, RFP processes and auditing processes;  - Serve as the Division liaison to the City/Airport Employee Services staff regarding hiring and HR processes, analyze and track vacancies, training and appraisals for Division staff and make recommendations towards improvement in processes and procedures;  - Provide input and be involved in daily Operations Division activities, assisting staff communications, organization and operational efficiencies and customer service;  - Supervise professional and support staff, prioritizing and assigning work, conducting performance evaluations, ensuring staff receives well rounded training, and contributing to implementation of Airport strategic priorities;  - Oversees the implementation of program policies and procedures, provides training on program requirements and best practices, ensures administrative procedures are up to date and conducts continuous process evaluation and improvement to enhance customer service levels  This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.  Competencies  The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:  - Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. - Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. - Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.  - Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. - Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. - Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction. - Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAM NUMBER M08293-R When to Submit Your Application: The application filing period will begin on April 21, 2021 at 8:00 a.m. (Pacific Time) and will close on April 21, 2021 at 5:00 p.m. (Pacific Time) . Applications received after 5:00 p.m. (Pacific Time) will not be considered. This exam will reopen as the needs of the service require. Type of Recruitment: Open Competitive Job Opportunity Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. The Opportunity We are pursuing qualified candidates to fill Senior Analyst, CEO positions within the Chief Executive Office. The position assists the Chief Executive Office to manage the County's administrative and financial affairs. Essential Job Functions Position Responsibilities Independently or at the direction of management, conducts analyses of policy and fiscal impact of programs and services, Board motions, legislative changes, labor relations, matters affecting the County's labor partners, or various other matters. Conducts program and organizational reviews and/or management audits independently or as directed by the CEO and the Board of Supervisors. Analyzes budget requests for larger County departments. Leads a team in large scale surveys or studies, coordinating research, analytical and report writing tasks among team members within approved study plans. Prepares and presents project progress and reports completed analyses or own recommendations, correspondence, surveys, or draft amendments to County Code and Memoranda of Understandings. Serves as an expert on complex questions/issues within an assigned area (e.g., Budget and Finance, Classification, Compensation, Employee Relations, Benefits Policy, Homelessness, Information Technology, Asset Management, Legislative Affairs). Acts as a representative of the CEO. Requirements Requirements to Qualify Five years of professional staff experience* in analyzing and recommending solutions to problems in areas such as budget, finance, operations, capital projects, legislative policy, organization and management, employee relations, classification, compensation, benefits policy, risk management, marketing, asset management, or unincorporated area services. Two years of the required experience must have been at the level of Los Angeles County, Analyst, CEO** or higher. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stopping or squatting. Considerable walking may be involved. Special Requirement Information *In the County of Los Angeles, professional staff experience is defined as experience gained at the level of Los Angeles County classification of Administrative Assistant II or higher, which functions as an administrative generalist in the central administrative staff organization of a department analyzing and making recommendations for the solution of a variety of operation problems having significant consequences in terms of cost, efficiency or public service. **In the County of Los Angeles, experience at the level of Analyst, CEO is gained working in a central agency or corporate headquarter, providing professional staff support to the head of an organization in the planning, coordination, direction and control of specialized functions such as budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification, compensation, benefits policy, risk management, marketing, asset management, and unincorporated area services functions under general supervision. Additional Information Our Assessment Process This examination will consist of two (2) parts: Part I: A multiple choice test weighted at 75% covering: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Part II: A writing assessment weighted 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must achieve a passing score of 70% or higher on Part II - writing assessment in order to be placed on the eligible register. Applicants must meet the Requirements, achieve a passing score of 70% or higher on Part I and Part II in order to be placed on the eligible register in the order of their score group for a period of 6 months following the date of promulgation. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add RSalgado@hr.lacounty.gov , AOganesyan@hr.lacounty.gov , info@governmentjobs.com, noreply@governmentjobs.com, talentcentral@shl.com, noreply@proctoru.com, and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Transfer of Multiple-Choice Test Responses and Writing Assessment Score: Applicants who have taken identical test questions for multiple-choice tests (Part I) recently for other exams will have their test responses automatically transferred to this examination. Applicants who have taken the writing assessment (Part II) for Program Specialist III, CEO (Exam No. M08173-R) and Program Specialist IV, CEO (Exam No. M08183-R) will have their writing assessment scores automatically transferred to this examination. This examination contains test questions that may be used in the future for new examinations and your test responses may be transferred. Test Preparation Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. You can also access test preparation for the computerized portion of the test by going to http://www.shldirect.com/practice_tests.html . While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. Eligibility Information The names of candidates receiving a passing score in the examination will be placed on the eligible register for a period of six (6) months. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. Selective Certification In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, the Department of Human Resources (DHR) is canvassing applicants to identify eligible candidates who have the experience in the following areas: Budget and Finance Classification Compensation and Benefits Policy Candidates should be prepared to respond to a supplemental questionnaire during the application process. In order to be considered for placement on any Selective Certification lists for one or more of these areas, you are required to complete the associated supplemental questions. Your request to be placed on any selective certification list will be rejected if you do not complete the supplemental questions. The experience you claim in the supplemental questions must be consistent with the information you provide in your application. Candidates who pass the examination and meet the criteria identified in the supplemental questions will be placed on the Selective Certification list for that area. How to Apply Applications must be submitted online only. We must receive your application from April 21, 2021 at 8:00 a.m. (PT) to April 21, 2021 at 5:00 p.m. (PT). Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5 p.m. deadline on April 21, 2021 (PT) as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified . Note: If you have a disability and need an accommodation, let us know by contacting our ADA Coordinator at adarequests@hr.lacounty.gov . The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. Have any questions about anything listed above? Contact us: Department Contact Name: Adam Salgado Department Contact Phone: (213) 351-2945 Department Contact Email: RSalgado@hr.lacounty.gov Exam Number: M08293-R Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . Closing Date/Time: 4/21/2021 5:00 PM Pacific
Apr 17, 2021
Full Time
EXAM NUMBER M08293-R When to Submit Your Application: The application filing period will begin on April 21, 2021 at 8:00 a.m. (Pacific Time) and will close on April 21, 2021 at 5:00 p.m. (Pacific Time) . Applications received after 5:00 p.m. (Pacific Time) will not be considered. This exam will reopen as the needs of the service require. Type of Recruitment: Open Competitive Job Opportunity Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Who We Are The County of Los Angeles is the largest employer in Southern California with over 112,000 employees across 36 departments and an operating budget of $36 billion. The County provides vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. The Opportunity We are pursuing qualified candidates to fill Senior Analyst, CEO positions within the Chief Executive Office. The position assists the Chief Executive Office to manage the County's administrative and financial affairs. Essential Job Functions Position Responsibilities Independently or at the direction of management, conducts analyses of policy and fiscal impact of programs and services, Board motions, legislative changes, labor relations, matters affecting the County's labor partners, or various other matters. Conducts program and organizational reviews and/or management audits independently or as directed by the CEO and the Board of Supervisors. Analyzes budget requests for larger County departments. Leads a team in large scale surveys or studies, coordinating research, analytical and report writing tasks among team members within approved study plans. Prepares and presents project progress and reports completed analyses or own recommendations, correspondence, surveys, or draft amendments to County Code and Memoranda of Understandings. Serves as an expert on complex questions/issues within an assigned area (e.g., Budget and Finance, Classification, Compensation, Employee Relations, Benefits Policy, Homelessness, Information Technology, Asset Management, Legislative Affairs). Acts as a representative of the CEO. Requirements Requirements to Qualify Five years of professional staff experience* in analyzing and recommending solutions to problems in areas such as budget, finance, operations, capital projects, legislative policy, organization and management, employee relations, classification, compensation, benefits policy, risk management, marketing, asset management, or unincorporated area services. Two years of the required experience must have been at the level of Los Angeles County, Analyst, CEO** or higher. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stopping or squatting. Considerable walking may be involved. Special Requirement Information *In the County of Los Angeles, professional staff experience is defined as experience gained at the level of Los Angeles County classification of Administrative Assistant II or higher, which functions as an administrative generalist in the central administrative staff organization of a department analyzing and making recommendations for the solution of a variety of operation problems having significant consequences in terms of cost, efficiency or public service. **In the County of Los Angeles, experience at the level of Analyst, CEO is gained working in a central agency or corporate headquarter, providing professional staff support to the head of an organization in the planning, coordination, direction and control of specialized functions such as budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification, compensation, benefits policy, risk management, marketing, asset management, and unincorporated area services functions under general supervision. Additional Information Our Assessment Process This examination will consist of two (2) parts: Part I: A multiple choice test weighted at 75% covering: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Part II: A writing assessment weighted 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must achieve a passing score of 70% or higher on Part II - writing assessment in order to be placed on the eligible register. Applicants must meet the Requirements, achieve a passing score of 70% or higher on Part I and Part II in order to be placed on the eligible register in the order of their score group for a period of 6 months following the date of promulgation. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add RSalgado@hr.lacounty.gov , AOganesyan@hr.lacounty.gov , info@governmentjobs.com, noreply@governmentjobs.com, talentcentral@shl.com, noreply@proctoru.com, and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Transfer of Multiple-Choice Test Responses and Writing Assessment Score: Applicants who have taken identical test questions for multiple-choice tests (Part I) recently for other exams will have their test responses automatically transferred to this examination. Applicants who have taken the writing assessment (Part II) for Program Specialist III, CEO (Exam No. M08173-R) and Program Specialist IV, CEO (Exam No. M08183-R) will have their writing assessment scores automatically transferred to this examination. This examination contains test questions that may be used in the future for new examinations and your test responses may be transferred. Test Preparation Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. You can also access test preparation for the computerized portion of the test by going to http://www.shldirect.com/practice_tests.html . While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary. Eligibility Information The names of candidates receiving a passing score in the examination will be placed on the eligible register for a period of six (6) months. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. Selective Certification In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, the Department of Human Resources (DHR) is canvassing applicants to identify eligible candidates who have the experience in the following areas: Budget and Finance Classification Compensation and Benefits Policy Candidates should be prepared to respond to a supplemental questionnaire during the application process. In order to be considered for placement on any Selective Certification lists for one or more of these areas, you are required to complete the associated supplemental questions. Your request to be placed on any selective certification list will be rejected if you do not complete the supplemental questions. The experience you claim in the supplemental questions must be consistent with the information you provide in your application. Candidates who pass the examination and meet the criteria identified in the supplemental questions will be placed on the Selective Certification list for that area. How to Apply Applications must be submitted online only. We must receive your application from April 21, 2021 at 8:00 a.m. (PT) to April 21, 2021 at 5:00 p.m. (PT). Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5 p.m. deadline on April 21, 2021 (PT) as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified . Note: If you have a disability and need an accommodation, let us know by contacting our ADA Coordinator at adarequests@hr.lacounty.gov . The sooner you contact us, the sooner we can respond to your request and keep you moving through the process. Have any questions about anything listed above? Contact us: Department Contact Name: Adam Salgado Department Contact Phone: (213) 351-2945 Department Contact Email: RSalgado@hr.lacounty.gov Exam Number: M08293-R Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . Closing Date/Time: 4/21/2021 5:00 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER M0830X-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING OCTOBER 28, 2020 AT 8:00 A.M. The first review of applications will take place on November 6, 2020. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. POSITION INFORMATION: Under the general direction of the Executive Director, Racial Equity (UC), assists the CEO in overseeing the County's Anti-Racism, Diversity and Inclusion Initiative. CLASSIFICATION STANDARDS: Positions in this class provide expert professional staff support to the CEO in the planning, coordination, direction and control of specialized County functions such as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification and compensation policy, risk management, marketing, asset management, unincorporated area services functions and environmental/sustainability policy and programs. Employees in this position may provide supervision to a team of analysts or serve in a lead, project manager or consultant role for any assignment in one or more of the above fields of specialization. The employee must know and expertly apply a comprehensive knowledge of concepts, practices and procedures to complete complex assignments or know and proficiently apply a broad knowledge of concepts, practices and procedures to complete difficult assignments and apply a basic knowledge of the concepts, practices and procedures of other field(s) of specialization to complete interdisciplinary assignments. The employee plans, conducts and supervises major assignments and reviews and evaluates results, on own initiative recommends new policies or programs to meet unforeseen or unmet needs, operates with substantial latitude for unreviewed action or decision, and performs administrative tasks for the organization on behalf of the unit manager. Essential Job Functions Assists the Executive Director, Racial Equity (UC), in the development and implementation of a Countywide strategic plan in support of the Board's vision of eliminating systemic and structural racism. Assists in the design and implementation of awareness training in the areas of racism-prevention, anti-racism, equity, diversity and inclusion.. Analyzes and evaluates County policies, practices, and operations that may systemically prevent African-Americans and people or communities of color from accessing, receiving, or maintaining generally available County services and recommends changes in order to reduce racial stigma, inequality, and implicit bias within the County. Analyzes information and data gathered from County and non-County sources to identify best practices related anti-racism, diversity, and inclusion, and to make recommendations for the implementation of anti-racism initiatives in the County. Develops detailed action or project plans for the Anti-Racism, Inclusion and Diversity Initiative in order to support Board and department strategic initiatives, priorities, and/or County programs. Develops metrics and conducts studies to measure progress in reducing racism and promoting equality throughout the County. Coordinates building strategic partnerships with elected officials, government agencies and other County departments to determine potential joint initiatives for collaboration. Represents the division and/or the department at various events related to the promotion of racial equality, inclusion, and diversity. Supervises or leads a team of analysts assigned to Anti-Racism, Inclusion and Diversity Initiative in covering all day-to-day operations, (e.g., prioritizing assignments, evaluating workloads, reviewing and assessing work performance). Prepares reports, presentations, and correspondence (e.g. Board letters, internal briefing memoranda, fact sheets) to address, support and respond to needs of the Board Offices, CEO and others as needed. Requirements SELECTION REQUIREMENTS: Three years of experience at the level of Senior Analyst, CEO* analyzing, developing and implementing awareness training and policy recommendations in the areas of racism-prevention, anti-racism, equity, diversity and inclusion. *Experience at the level of Senior Analyst, CEO is defined as working independently providing professional staff support to the head of an organization in the development, planning, facilitation, coordination, direction and control execution of Racial Equity-related policies or programs. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Involves light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : This examination will consist of three (3) parts: Part I: A multiple choice test weighted at 50% covering: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Part II: A writing assessment weighted 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must achieve a passing score of 70% or higher on Part II - writing assessment in order to proceed to Part III - evaluation of training and experience. Part III: An evaluation of training and experience weighted at 25% covering Professional Technical Knowledge, and Work Habits. Applicants must meet the Selection Requirements and achieve a combined passing score of 70% or higher on the examination in order to be placed on the register. All test invitations and other correspondences (non-acceptance and final result) will be sent electronically to the email address provided on the application. It is important that candidates provide a valid e-mail address in their application. Please add rsalgado@hr.lacounty.gov and info@governmentjobs.com to your e-mail address book and to the list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. It is the responsibility of the applicant to ensure they receive our email. TRANSFER OF SCORES : Applicants that have taken identical tests for other exams within the last twelve (12) months will have their scores for the identical test part(s) automatically transferred to this examination. The examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and you may not be allowed to re-take any identical test parts for at least 12 months. TEST PREPARATION : Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All related documents, IF ANY , must be received at the time of filing or within 15 calendar days from application submission. Note : If you are unable to attach documentation to your online application, you may email to rsalgado@hr.lacounty.gov . Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email. Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add rsalgado@hr.lacounty.gov and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile Inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION .We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Test scores cannot be given over the telephone. ____________________________________________________________________________ COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. _____________________________________________________________________________ ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Adam Salgado Department Contact Phone: (213) 351-2945 Department Contact Email: rsalgado@hr.lacounty.gov Closing Date/Time: Continuous
Apr 05, 2021
Full Time
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER M0830X-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING OCTOBER 28, 2020 AT 8:00 A.M. The first review of applications will take place on November 6, 2020. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. POSITION INFORMATION: Under the general direction of the Executive Director, Racial Equity (UC), assists the CEO in overseeing the County's Anti-Racism, Diversity and Inclusion Initiative. CLASSIFICATION STANDARDS: Positions in this class provide expert professional staff support to the CEO in the planning, coordination, direction and control of specialized County functions such as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification and compensation policy, risk management, marketing, asset management, unincorporated area services functions and environmental/sustainability policy and programs. Employees in this position may provide supervision to a team of analysts or serve in a lead, project manager or consultant role for any assignment in one or more of the above fields of specialization. The employee must know and expertly apply a comprehensive knowledge of concepts, practices and procedures to complete complex assignments or know and proficiently apply a broad knowledge of concepts, practices and procedures to complete difficult assignments and apply a basic knowledge of the concepts, practices and procedures of other field(s) of specialization to complete interdisciplinary assignments. The employee plans, conducts and supervises major assignments and reviews and evaluates results, on own initiative recommends new policies or programs to meet unforeseen or unmet needs, operates with substantial latitude for unreviewed action or decision, and performs administrative tasks for the organization on behalf of the unit manager. Essential Job Functions Assists the Executive Director, Racial Equity (UC), in the development and implementation of a Countywide strategic plan in support of the Board's vision of eliminating systemic and structural racism. Assists in the design and implementation of awareness training in the areas of racism-prevention, anti-racism, equity, diversity and inclusion.. Analyzes and evaluates County policies, practices, and operations that may systemically prevent African-Americans and people or communities of color from accessing, receiving, or maintaining generally available County services and recommends changes in order to reduce racial stigma, inequality, and implicit bias within the County. Analyzes information and data gathered from County and non-County sources to identify best practices related anti-racism, diversity, and inclusion, and to make recommendations for the implementation of anti-racism initiatives in the County. Develops detailed action or project plans for the Anti-Racism, Inclusion and Diversity Initiative in order to support Board and department strategic initiatives, priorities, and/or County programs. Develops metrics and conducts studies to measure progress in reducing racism and promoting equality throughout the County. Coordinates building strategic partnerships with elected officials, government agencies and other County departments to determine potential joint initiatives for collaboration. Represents the division and/or the department at various events related to the promotion of racial equality, inclusion, and diversity. Supervises or leads a team of analysts assigned to Anti-Racism, Inclusion and Diversity Initiative in covering all day-to-day operations, (e.g., prioritizing assignments, evaluating workloads, reviewing and assessing work performance). Prepares reports, presentations, and correspondence (e.g. Board letters, internal briefing memoranda, fact sheets) to address, support and respond to needs of the Board Offices, CEO and others as needed. Requirements SELECTION REQUIREMENTS: Three years of experience at the level of Senior Analyst, CEO* analyzing, developing and implementing awareness training and policy recommendations in the areas of racism-prevention, anti-racism, equity, diversity and inclusion. *Experience at the level of Senior Analyst, CEO is defined as working independently providing professional staff support to the head of an organization in the development, planning, facilitation, coordination, direction and control execution of Racial Equity-related policies or programs. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Involves light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : This examination will consist of three (3) parts: Part I: A multiple choice test weighted at 50% covering: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Part II: A writing assessment weighted 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must achieve a passing score of 70% or higher on Part II - writing assessment in order to proceed to Part III - evaluation of training and experience. Part III: An evaluation of training and experience weighted at 25% covering Professional Technical Knowledge, and Work Habits. Applicants must meet the Selection Requirements and achieve a combined passing score of 70% or higher on the examination in order to be placed on the register. All test invitations and other correspondences (non-acceptance and final result) will be sent electronically to the email address provided on the application. It is important that candidates provide a valid e-mail address in their application. Please add rsalgado@hr.lacounty.gov and info@governmentjobs.com to your e-mail address book and to the list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. It is the responsibility of the applicant to ensure they receive our email. TRANSFER OF SCORES : Applicants that have taken identical tests for other exams within the last twelve (12) months will have their scores for the identical test part(s) automatically transferred to this examination. The examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and you may not be allowed to re-take any identical test parts for at least 12 months. TEST PREPARATION : Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All related documents, IF ANY , must be received at the time of filing or within 15 calendar days from application submission. Note : If you are unable to attach documentation to your online application, you may email to rsalgado@hr.lacounty.gov . Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email. Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add rsalgado@hr.lacounty.gov and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile Inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION .We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Test scores cannot be given over the telephone. ____________________________________________________________________________ COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. _____________________________________________________________________________ ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Adam Salgado Department Contact Phone: (213) 351-2945 Department Contact Email: rsalgado@hr.lacounty.gov Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER M0830W-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING OCTOBER 28, 2020 AT 8:00 A.M. The first review of applications will take place on November 6, 2020. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. _______________________________________________ BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. POSITION INFORMATION: Under the general direction of the Executive Director, Alternatives to Incarceration (UC), assists the CEO in overseeing the County's Alternatives to Incarceration Initiative. CLASSIFICATION STANDARDS: Positions in this class provide expert professional staff support to the CEO in the planning, coordination, direction and control of specialized County functions such as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification and compensation policy, risk management, marketing, asset management, unincorporated area services functions and environmental/sustainability policy and programs. Employees in this position may provide supervision to a team of analysts or serve in a lead, project manager or consultant role for any assignment in one or more of the above fields of specialization. The employee must know and expertly apply a comprehensive knowledge of concepts, practices and procedures to complete complex assignments or know and proficiently apply a broad knowledge of concepts, practices and procedures to complete difficult assignments and apply a basic knowledge of the concepts, practices and procedures of other field(s) of specialization to complete interdisciplinary assignments. The employee plans, conducts and supervises major assignments and reviews and evaluates results, on own initiative recommends new policies or programs to meet unforeseen or unmet needs, operates with substantial latitude for unreviewed action or decision, and performs administrative tasks for the organization on behalf of the unit manager. Essential Job Functions Assists the Executive Director, Alternatives to Incarceration (UC), in the development and implementation of a Countywide strategic plan in support of the Board's vision of justice system transformation efforts and philosophy of "Care-First, Jail-Last". Assists in overseeing strategic efforts to ensure that innovative alternatives to incarceration are developed and implemented, and that such efforts lead to improved safety, health, and well-being of individuals and communities. Assists in the design and implementation of evaluation systems that measure efficacy of programs serving the justice-involved populations and Alternatives to Incarceration strategies. Analyzes information and data gathered from County and non-County sources to identify best practices related to alternatives to incarceration. Develops detailed project plans for a range of evidence-based policies, interventions, and services that can be implemented to provide alternatives to incarceration while ensuring the public safety of the County's communities. Supports Board and department strategic initiatives, priorities, and/or County programs related to incarceration, by recommending alternative policies, interventions, and/or best practices. Coordinates building strategic partnerships with elected officials, government agencies and other County departments to determine potential joint initiatives for collaboration. Represents the division and/or the department at various events related to the promotion of alternatives to incarceration. Supervises or leads a team of analysts assigned to Alternatives to Incarceration Initiative in covering all day-to-day operations, (e.g., prioritizing assignments, evaluating workloads, reviewing and assessing work performance). Prepares reports, presentations, and correspondence (e.g. Board letters, internal briefing memoranda, fact sheets) to address, support and respond to needs of the Board Offices, CEO and others as needed. Requirements SELECTION REQUIREMENTS: Three years of experience at the level of Senior Analyst, CEO* analyzing, developing, and implementing alternatives to incarceration-related policy or programs. *Experience at the level of Senior Analyst, CEO is defined as working independently providing professional staff support to the head of an organization in the planning, coordination, and direction of alternatives to incarceration-related policy or programs. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Involves light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : This examination will consist of three (3) parts: Part I: A multiple choice test weighted at 50% covering: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Part II: A writing assessment weighted 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must achieve a passing score of 70% or higher on Part II - writing assessment in order to proceed to Part III - evaluation of training and experience. Part III: An evaluation of training and experience weighted at 25% covering Professional Technical Knowledge, Work Habits, and Lived Experience with the Criminal Justice System. Applicants must meet the Selection Requirements and achieve a combined passing score of 70% or higher on the examination in order to be placed on the register. All test invitations and other correspondences (non-acceptance and final result) will be sent electronically to the email address provided on the application. It is important that candidates provide a valid e-mail address in their application. Please add vcudiamat@hr.lacounty.gov and info@governmentjobs.com to your e-mail address book and to the list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. It is the responsibility of the applicant to ensure they receive our email. TRANSFER OF SCORES : Applicants that have taken identical tests for other exams within the last twelve (12) months will have their scores for the identical test part(s) automatically transferred to this examination. The examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and you may not be allowed to re-take any identical test parts for at least 12 months. TEST PREPARATION : Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All related documents, IF ANY , must be received at the time of filing or within 15 calendar days from application submission. Note : If you are unable to attach documentation to your online application, you may email to vcudiamat@hr.lacounty.gov . Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email. Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add vcudiamat@hr.lacounty.gov and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile Inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION .We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Test scores cannot be given over the telephone. ____________________________________________________________________________ SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ____________________________________________________________________________ ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Virna-liza Cudiamat Department Contact Phone: (213) 351-2953 Department Contact Email: vcudiamat@hr.lacounty.gov Closing Date/Time: Continuous
Apr 05, 2021
Full Time
TYPE OF RECRUITMENT Open Competitive Job Opportunity EXAM NUMBER M0830W-R FILING DATES APPLICATIONS WILL BE ACCEPTED STARTING OCTOBER 28, 2020 AT 8:00 A.M. The first review of applications will take place on November 6, 2020. This examination will remain open until the needs of the service are met and is subject to closure without prior notice. _______________________________________________ BENEFIT INFORMATION: The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, matched 401(k) Savings and Deferred Compensation & Thrift Plans, 12 paid Holidays, 10 paid leave days and an option to buy one to 20 more, and flexible work schedules. POSITION INFORMATION: Under the general direction of the Executive Director, Alternatives to Incarceration (UC), assists the CEO in overseeing the County's Alternatives to Incarceration Initiative. CLASSIFICATION STANDARDS: Positions in this class provide expert professional staff support to the CEO in the planning, coordination, direction and control of specialized County functions such as the County budget, finance, operations, capital projects, legislative analysis, organization and management studies, employee relations, classification and compensation policy, risk management, marketing, asset management, unincorporated area services functions and environmental/sustainability policy and programs. Employees in this position may provide supervision to a team of analysts or serve in a lead, project manager or consultant role for any assignment in one or more of the above fields of specialization. The employee must know and expertly apply a comprehensive knowledge of concepts, practices and procedures to complete complex assignments or know and proficiently apply a broad knowledge of concepts, practices and procedures to complete difficult assignments and apply a basic knowledge of the concepts, practices and procedures of other field(s) of specialization to complete interdisciplinary assignments. The employee plans, conducts and supervises major assignments and reviews and evaluates results, on own initiative recommends new policies or programs to meet unforeseen or unmet needs, operates with substantial latitude for unreviewed action or decision, and performs administrative tasks for the organization on behalf of the unit manager. Essential Job Functions Assists the Executive Director, Alternatives to Incarceration (UC), in the development and implementation of a Countywide strategic plan in support of the Board's vision of justice system transformation efforts and philosophy of "Care-First, Jail-Last". Assists in overseeing strategic efforts to ensure that innovative alternatives to incarceration are developed and implemented, and that such efforts lead to improved safety, health, and well-being of individuals and communities. Assists in the design and implementation of evaluation systems that measure efficacy of programs serving the justice-involved populations and Alternatives to Incarceration strategies. Analyzes information and data gathered from County and non-County sources to identify best practices related to alternatives to incarceration. Develops detailed project plans for a range of evidence-based policies, interventions, and services that can be implemented to provide alternatives to incarceration while ensuring the public safety of the County's communities. Supports Board and department strategic initiatives, priorities, and/or County programs related to incarceration, by recommending alternative policies, interventions, and/or best practices. Coordinates building strategic partnerships with elected officials, government agencies and other County departments to determine potential joint initiatives for collaboration. Represents the division and/or the department at various events related to the promotion of alternatives to incarceration. Supervises or leads a team of analysts assigned to Alternatives to Incarceration Initiative in covering all day-to-day operations, (e.g., prioritizing assignments, evaluating workloads, reviewing and assessing work performance). Prepares reports, presentations, and correspondence (e.g. Board letters, internal briefing memoranda, fact sheets) to address, support and respond to needs of the Board Offices, CEO and others as needed. Requirements SELECTION REQUIREMENTS: Three years of experience at the level of Senior Analyst, CEO* analyzing, developing, and implementing alternatives to incarceration-related policy or programs. *Experience at the level of Senior Analyst, CEO is defined as working independently providing professional staff support to the head of an organization in the planning, coordination, and direction of alternatives to incarceration-related policy or programs. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2- Light. Involves light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : This examination will consist of three (3) parts: Part I: A multiple choice test weighted at 50% covering: Deductive Reasoning Professional Potential Achievement Coping with Uncertainty Responsibility Working to High Quality Standards Willingness to Learn Maintaining Good Working Relationships Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Adapting to Change Applicants must achieve a passing score of 70% or higher on Part I - multiple choice test in order to proceed to Part II - writing assessment. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Part II: A writing assessment weighted 25% measuring English Structure and Content, Written Expression, and Prioritizing Information. Applicants must achieve a passing score of 70% or higher on Part II - writing assessment in order to proceed to Part III - evaluation of training and experience. Part III: An evaluation of training and experience weighted at 25% covering Professional Technical Knowledge, Work Habits, and Lived Experience with the Criminal Justice System. Applicants must meet the Selection Requirements and achieve a combined passing score of 70% or higher on the examination in order to be placed on the register. All test invitations and other correspondences (non-acceptance and final result) will be sent electronically to the email address provided on the application. It is important that candidates provide a valid e-mail address in their application. Please add vcudiamat@hr.lacounty.gov and info@governmentjobs.com to your e-mail address book and to the list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. It is the responsibility of the applicant to ensure they receive our email. TRANSFER OF SCORES : Applicants that have taken identical tests for other exams within the last twelve (12) months will have their scores for the identical test part(s) automatically transferred to this examination. The examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and you may not be allowed to re-take any identical test parts for at least 12 months. TEST PREPARATION : Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register for a period of six (6) months following the date of promulgation. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Chief Executive Office as they occur. AVAILABLE SHIFT : Any APPLICATION AND FILING INFORMATION: Applications must be filed online only. We must receive your application by 5:00 p.m., PT on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. All related documents, IF ANY , must be received at the time of filing or within 15 calendar days from application submission. Note : If you are unable to attach documentation to your online application, you may email to vcudiamat@hr.lacounty.gov . Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email. Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add vcudiamat@hr.lacounty.gov and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile Inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. IMPORTANT NOTES: ALL information included in the application materials is subject to VERIFICATION .We may reject your application at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Test scores cannot be given over the telephone. ____________________________________________________________________________ SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ____________________________________________________________________________ ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Virna-liza Cudiamat Department Contact Phone: (213) 351-2953 Department Contact Email: vcudiamat@hr.lacounty.gov Closing Date/Time: Continuous