Police Records Technician

  • City of Costa Mesa, CA
  • Costa Mesa, California
  • Nov 19, 2022
Full Time Information Technology and Communication Services Public Safety
  • Salary: $53,544.00 - $61,980.00 Annually USD

Job Description



  • Current: $53,544 - $61,980 annually
  • July 2023: $55,152 - $63,840 annually in addition to a 3% reduction in retirement contributions
  • July 2024: $56,796 - $65,760 annually

There are currently three (3) full-time vacancies.


Under close supervision, performs a variety of general and specialized clerical duties in the central records section of the Police Department; and performs other work as required.


This is the entry-level class in the police records clerical series. An incumbent in this class is expected to learn specialized and complex police records processing duties while performing general clerical work in support of sworn and other departmental staff. A thorough training program is provided at the commencement of employment and on subsequent assignments to new and varied types of duties. Incumbents are expected to work with some independence on the repetitive aspects of the work as employees achieve proficiency in performing their assignments. Work is reviewed for accuracy and conformance with standards and quality. This class is distinguished from the Senior Police Records Technician class by the repetitive nature of assigned work, limited degree of independent judgment exercised and lack of lead responsibilities.


Applications must be completed and submitted on-line. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.
  • First application review date has been revised to Monday, February 13 , 2023 .

Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete . Do not include text or attached resumes, as they will not be accepted or reviewed in the application process; the only attachment that will be accepted is the required typing certificate. The initial application screening will be based upon candidate's answers to the supplemental questions only . Prior to placement on the eligibility list, your answers to the supplemental questions will be verified against information provided in the Education and Work Experience sections of the employment application.

Typing certificates are required at time of application for this recruitment (verifying 40 wpm, corrected or better). Certificates must be uploaded/attached to your online application. Applications received that do not include a typing certificate will be disqualified.

Typing Certificate Instructions:
  • Must be issued from a recognized employment or public agency.
    • Online/Internet issued certificates will NOT be accepted.
  • Certificates must be on the agency's letterhead or formal certificate and include the agency's name and phone number.
  • Must be issued within the last 12 months.
  • Certificates must indicate a NET (corrected) typing speed of at least 40 WPM .
  • Failure to provide a typing certificate at time of application that meets the above requirements may result in disqualification.

Certificates from any agency meeting the above criteria will be accepted. The following locations may also be used; the City of Costa Mesa neither endorses nor opposes any of these agencies.

AppleOne Employment Agency
3937 Birch Street
Newport Beach, CA 92660
(949) 852-8233

Focus Employment Inc.
2400 E. Katella Avenue, Suite 800
Anaheim, CA 92806
(714) 848-6129

The selection process will include the following components: application review and evaluation, typing certification verification, written examination, and selection interview. The written examination date is to be determined. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner.

It is recommended that you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your on-line application.

All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background investigation, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).

Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.

Essential Functions

These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.

Prepares and types reports, correspondence, and other documents, including those of a confidential nature.

Prepares and maintains records and files.

Assembles and types material from marginal notes, rough drafts, or verbal instructions.

Operates computer terminal and related office equipment.

Compiles, sorts and calculates various data.

Obtains and gives out information to the public, interdepartmental representatives and other agencies requiring the interpretation of technical information, policies and procedures.

May supervise juveniles in protective custody.

Female Police Records Technicians may search female suspects for contraband and weapons; may assist in transporting female suspects and offenders.

Qualification Guidelines

A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:


Graduation from high school or its equivalent.

One year of clerical experience including typing, varied public contact and operation of standard office equipment.

Experience in a public safety agency is highly desirable.

An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered.


Considerable knowledge of modern office methods, procedures and practices.

Knowledge of preparation of business correspondence.

Knowledge of correct English usage, grammar and punctuation.

Knowledge of filing and inventory systems.

Bilingual Spanish skills (oral/written) are desirable.


Ability to adhere to Police Department rules, regulations, procedures and routines.

Ability to type at a corrected rate of 40 words per minute.

Ability to work any shift, weekends and holidays as assigned.

Ability to work mandatory overtime with short notice.

Ability to perform various tasks simultaneously and under stressful conditions.

Ability to analyze situations quickly and exercise independent judgment.

Ability to understand and follow oral and written instructions.

Ability to communicate clearly and concisely, both orally and in writing;

Ability to operate standard office equipment and computer terminal.

Ability to work cooperatively and accurately with a large staff.

Ability to maintain effective working relationships with the public, including those with uncooperative or resistant attitudes.

Supplemental Information


In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.


Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.

To view benefit information for all groups, Click Here

New Full-Time employees contribute the following amounts on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility:
  • Effective July 8, 2018: 12% of their salary

Full-Time employeesreceive the following health insurance flexible benefits contribution:
  • Effective June 2022: $1,500 monthly

New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30). Certain part-time employees, however, are permitted to exceed this limit.Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 7.50% - 10.469% of salary depending on eligibility. Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time.

The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program.

Closing Date/Time:

Job Address

Costa Mesa, California United States View Map