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- Position Summary
- (Classified as: Administrative Analyst/Specialist, Non-Exempt)
Full-time temporary position available on or after March 4, 2024 in Master's in Social Work. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance.
Under general direction of the Department Chair, the Title IV-E Grant Analyst serves as the pivotal link between CalSWEC of UC Berkeley and the Title IV-E program at CSU Stanislaus, encompassing multifaceted responsibilities within financial management, administrative oversight, program development, and student support. The incumbent operates at the intersection of financial regulations and grant management, the role involves meticulous adherence to OMB guidelines while orchestrating financial planning, reporting, and budgeting using various software tools. Acting as a liaison across departments and institutions, this role is instrumental in facilitating seamless communication, managing student records, and overseeing vital program processes, ultimately steering the program towards success while maintaining professional relationships with stakeholders at various levels.
- Job Duties
- Duties include but are not limited to:
- Manage CalSWEC-UC Berkeley and CSU Stanislaus Title IV-E program relations.
- Research OMB financial guidelines for grant compliance.
- Handle financial planning, reporting, analysis, and quarterly invoices using various software.
- Process part-time student travel and manage vendor contracts.
- Implement and manage new quarterly invoicing processes.
- Present analytical data for project improvements.
- Manage A/P, A/R, fiscal records, and sensitive documents.
- Administer the monetary repayment process for students.
- Collaborate with the fiscal department on grant-related matters.
- Assist with managing Student Affairs Committee event budgets.
- Independently develop efficient program processes.
- Manage Title IV-E grant financials and student accounts.
- Present enrollment and cost projections.
- Ensure success of quarterly invoices and reporting.
- Apply GAAP principles to grant-related financial projects.
- Manage financial and student records.
- Maintain sensitive grant information.
- Complete and manage Title IV-E field paperwork and records.
- Manage communication with field liaisons and instructors.
- Oversee disbursements and employee placement forms.
- Advise students on program-related matters.
- Act as a liaison among program stakeholders.
- Evaluate first-year students' performance.
- Maintain financial, academic, and personal records.
- Support MSW program events and administrative tasks.
- Assist faculty with student paperwork.
- Facilitate university-field internship communications.
- Develop the grant program student handbook.
- Conduct alumni research and plan alumni engagement initiatives.
- Create and analyze monthly workshop evaluations.
- Support student assistant(s) and their tasks.
- Research and develop efficient grant program marketing strategies.
- Develop an alumni marketing plan.
- Oversee Title IV-E application and orientation processes.
- Evaluate program success and provide feedback.
- Assess incoming student applications.
- Other duties as assigned.
- Minimum Qualifications
- Experience: Minimum of three years of full-time equivalent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Education: Equivalent to a bachelor’s degree OR a combination of education and additional experience which provides the required knowledge and abilities
- Preferred Qualifications
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- Degree in business administration or a related field.
- Familiar with General Accepted Accounting Principles (GAAP).
- Experience with Peoplesoft, Stanalystics, Concur and CFS Data warehouse.
- Familiar with Office of Management and Budget's (OMB) guidelines pertaining to federal grant related policies and procedures.
- Knowledge, Skills, Abilities
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- General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods.
- Knowledge of and ability to apply fundamental concepts.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
- Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
- Working knowledge of operational and fiscal analysis and techniques.
- Working knowledge of budget policies and procedures.
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
- Expertise in investigating and analyzing problems with a broad administrative impact and implications.
- Ability to make independent decisions and exercise sound judgment.
- Ability to anticipate problems and address them proactively.
- Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Ability to train others on new skills and procedures and provide lead work direction.
- Salary Range
- Anticipated salary will be $3,518 - $3,870 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,518 - $6,791 per month)
- Compensation & Benefits
- Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
- How to Apply
- To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
- Application Deadline
- OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER FEBRUARY 21, 2024. (Applications received after the screening date will be considered at the discretion of the university.)
- Criminal Background Clearance Notice
- Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
- Additional Information
- Campus & Area
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
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- The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
Advertised: Feb 07 2024 Pacific Standard Time
Applications close:
Closing Date/Time:
