Posting Open Until Filled
Salary Range: $21.11 - $28.14
General Description and Classification Standards Duties and responsibilities include but are not limited to:
- Developing and implementing real property and facilities inventory systems.
- Administering and coordinating contracts related to the use of city-owned property.
- Preparation of specifications for contract negotiations and processing associated paperwork.
- T ours property and grounds daily to ensure cleanliness, equipment systems working, and life safety are operational.
- Requests and schedules property-related maintenance as needed.
- Consults with prospective tenants to identify requirements and budgets, matches these needs with available space in the leasing facilities and verifies rental history and history.
- Prepares proper paperwork and lease agreements for Commercial Leasing and Property Manager’s review and approval; obtaining signatures from management and tenants.
- Coordinates move-in/move-out dates, materials and processes.
- Collects deposits and rental payments from tenants.
- Maintains record files on contracts, lease agreements and amendments, bookkeeping records, and reviews tenant compliance with contract terms and recommends procedures to be taken to ensure adherence with contract stipulations, all applicable laws, codes and regulations.
- Provides administrative support in the development and implementation of a comprehensive real property and facilities inventory system, and assists in the preparation of lease agreements, amendments, contracts and legislative documents regarding assigned city property and related matters, including typing, reviewing, photocopying and distributing to appropriate personnel and/or departments.
Knowledge Skills and Abilities- Knowledge of commercial and industrial leasing and property management principles and practices, including general management skills to manage real property assets.
- Detail-oriented and organized.
- Excellent interpersonal skills with good customer service skills, able to communicate and interact with tenants, vendors, contractors, elected officials, management, employees, members of the general public.
- Excellent verbal and written communication skills.
- Ability to negotiate and draft lease agreements, including but not limited to commercial and office buildings.
- Ability to read, understand and interpret financial reports and related materials and assemble information and make written reports and documents in a concise, clear, and effective manner.
- Knowledge of how walk-thru provisions are handled for leases.
- Ability to comprehend and render opinions of lease provisions as they apply to situational issues and then to apply them correctly and timely.
- Good record keeping and tracking abilities to maintain logs and records for leases of certain other contracts.
- Ability to use independent judgement and discretion in handling emergency situations.
- Able to comprehend, interpret and apply regulations, procedures, polices, laws and rules.
- Proficient in using computers and software applications such as Microsoft 365, including but not limited to Word, PowerPoint, Excel, Outlook, Teams, One Drive, and SharePoint.
- Must be able to follow standardized procedures and apply organizational policies and able to select which process applies in a wide variety of complex situations to arrive at a successful conclusion.
- Must be able to make recommendations based on findings.
- Must be able to apply sound, professional logic to a wide range of situations, including emergencies, and initiate solutions accordingly to include taking necessary remedial actions.
Qualifications and Education Requirements - High school diploma or General Equivalency Diploma (GED).
- Proven work experience as a Real Estate Specialist, focusing on leasing and property management.
- Valid driver’s license
- 2-4 years of progressively responsible business and/or real estate or commercial leasing and property management experience is required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities for this job.
- Preferred Requirements (separate from minimum requirements and not required to qualify for the job)
- Real Estate License or Commercial Leasing and Property Management certification preferred.
