The Position
Job Appointment: Regular, full-time
Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available after probation.
Work Location: I n person (office/field location(s )) during the probationary period. In-person work is to be conducted at The Portland Building, 1120 SW 5th Avenue, Portland, OR 97204. Hybrid work schedule available after probationary period. Remote work must be performed within Oregon or Washington. For more information, click here .
Benefits: Please check our benefits tab for an overview of the benefits for this position.
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees.
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view current labor agreements, please visit here .
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume.
Position SummaryOur Interior Designer & Occupancy Planner plays a key technical role for the Facilities’ Moves, Additions, and Construction team. At a high level, the position’s responsibilities include occupancy planning through supporting our bureau tenants as they reimagine how to better use bureau and shared spaces. The position is responsible for developing project scope and space plans for our City workspaces as bureaus change their physical footprints, culminating in programming, planning, and creating space and design documents. The position is responsible for move coordination of small, medium, and large bureau moves within City-owned or leased spaces and managing small projects through construction and/or installation completion. The Interior Designer & Occupancy Planner also has the responsibility of developing and maintaining Facilities’ interior design and furniture standards and updating as-built base record drawings and BOMA (Building Owners & Managers Association) drawings and liaising with BOMA consultants to ensure OMF’s facility drawings and square footage calculations are accurate for rent calculations.
As an Interior Designer & Occupancy Planner, you will: - Collaborate with and support our bureau tenants in reimagining how to better utilize bureau spaces (primarily office spaces, with occasional light commercial and industrial spaces) through occupancy planning, working closely with bureau customers, the City’s Financial Analysts, Technology, and Security staff.
- Develop project scope and design interior workspaces consistent and compliant with code and facilities standards.
- Utilize CAD in space planning and design for permitting and construction documents and/or handoff programming and concept designs (medium to large scale projects) to construction project managers for further development and completion.
- Coordinate small, medium, and large bureau moves within City-owned or leased office spaces working collaboratively with bureau customers, and the City’s Technology staff.
- Manage contract and move furniture vendors and contractors to ensure successful completion of moves.
- Lead small projects through construction and/or installation.
- Create and maintain technical standards and specifications such as OMF’s furniture standards and interior design standards.
- Be the point of contact for Bureau of Human Resources ADA accommodation requests.
- Verify existing field conditions within the OMF buildings portfolio.
- Distribute as-builts and square footage calculations as needed.
- Understand BOMA drawings and liaise with BOMA consultants to ensure OMF facility drawings and square footage calculations are accurate for rent calculations.
About the Division: OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland’s Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City’s highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning.
Questions?
Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources
Amanda.Hillebrecht@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position: Experience with Computer Aided Design (CAD) and general office software.
Experience producing all common interior project drawings and managing all common interior standards.
Experience with space design principles and the required technical skills to complete the work.
Experience providing project planning and management for facility space designs for a wide variety of client types.
Ability to establish and maintain effective working relationships and collaboration with internal and external stakeholders in a multicultural workforce.
Although not required the following are preferred qualifications: - 5+ years in commercial interior design and a degree in interior design or interior architecture from an accredited program
- Industry certifications that may include LEED AP, NCIDQ accreditation or certification, and/or IIDA membership
- High level of customer service
The Recruitment Process
STEP 1: Apply online between April 8, 2024 to April 29, 2024 Required Application Materials: - Resume
- Cover Letter
- Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials: - If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.
Application Tips: - The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
- Your cover letter should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your resume should support the details described in your cover letter.
- Do not attach materials not requested.
- All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
- All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of April 29th - An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.
- Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
- Additional evaluation may be required before the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of May 6th - Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): May - The hiring bureau will review and select candidates for an interview
- Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: June Step 6: Start Date: June - A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change. Additional Information
Click here for additional information regarding the following: - City of Portland Core Values
- Recruitment Process - Work Status
- Equal Employment Opportunity
- Veteran Preference
- ADA, Pregnancy, and Religious Accommodations
A Career with the City of Portland offers many Employee BenefitsWe offer a comprehensive benefits package, including but not limited to
- Health Care (Medical, Vision and Dental)
- Carrot Fertility
- Wellness Benefits
- Life Insurance
- Short- and Long-term disability coverage to eligible employees and their families.
- Employee Assistance Plan
- Flexible Spending Accounts
- Retirement
- Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
- Family Medical Leave
- City Paid Parental Leave
AND SO MANY MORE!Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .
Closing Date/Time: 4/29/2024 11:59 PM Pacific
