City of Scottsdale Police Department

Our Police Department, in partnership with the citizens of Scottsdale, recognizes the changing needs of our community and law enforcement’s role in addressing those needs.  Furthermore, we pledge Excellence, Initiative and Integrity to enhance the quality of life throughout our City knowing those we serve deserve no less. 

1 job(s) at City of Scottsdale Police Department

City of Scottsdale, AZ Scottsdale, AZ, USA
May 20, 2018
Full Time
Introduction Performsadministrative assignments involving a wide variety of independently performed tasks for a City department/division or multiple departments/divisions, to assist in better delivery of services and continually improve services to the customer. This Administrative Secretary position is assigned under the Resource Management Division within the Operational Services Bureau of the Police Department. This position reports to the Police Resource Managerand works out of the Police District 3 station (9065 E. Via Linda). The position is primarily responsible for maintaining the Resource Management budget which includes the processing of invoices, creation and tracking of purchase orders and check requisitions, reconciliation of budgets and other administrative related items. Successful candidates will need to have advanced Microsoft Excel skills. Must be adept at creating, revising and understanding complex spreadsheets. The successful candidate will be responsible for maintaining records like the contractor administration books for the division. This position will also act as a backup for other Administrative Secretaries within the Division, whose responsibilities include ID badging, processing background checks, fingerprints, creating ID badges, and maintaining the badging database. Selection Process: Applicants whose education, training and experiencemost closely meet the needs of this position may be invited to participate in aselection process to include an oral board interview.Final selection is contingent upon a background check which includes: Fingerprinting Criminal background screening Polygraph Successful candidates will receive a post-offer, pre-employment drug test and psychological evaluation.The timeframe for reapplication with the Police Department varies based on the position and the needs of the organization. For further information on eligibility, please contact Public Safety Human Resources at . PLEASE NOTE THAT ALL COMMUNICATION WITH APPLICANTS WILL BE DONE VIA EMAIL AND NO COMMUNICATION WILL BE SENT PRIOR TO THE CLOSING DATE. Minimum Qualifications Education and Experience High School Diploma orGeneral Educational Development (GED)equivalent. Twoyears of progressively responsible administrative support experience to include customer service experience. Essential Functions Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following tasks: Answers questions to a variety of inquiries, over the telephone, and in person, to provide information on policy, procedure, and resolve questions or problems relating to area of assignment. Monitors budget accounts to include membership fees, subscriptions, professional development training, office supply purchases, and professional services. Compiles and maintains a variety of fiscal records and/or documents. Creates and maintains accurate complex records, databases, and integrated filing systems containing various subject matters in order to provide easy access to records information. Coordinates the flow of paperwork. Prepares and composes written documents and correspondence requiring independent judgment in handling problems of format, procedure, and context. Types a wide variety of documents, statistical and descriptive reports, budget and financial documents, meeting agendas, letters, memos and administrative reports. Establishes, organizes, and maintains paper and computerized filing systems; orders and maintains office supplies. Responds to sensitive requests for information that may involve confidential matters. Work Environment/Physical Demands The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Visually verify and review materials for accuracy and completeness. Lift and carry materials weighing up to 30 pounds, such as mail, supplies and files. Click here to review the entire job description. The City of Scottsdale reserves the right to change this process at any time. EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change. Closing Date/Time: 5/25/2018 11:59 PM Arizona